Section 87.51 - Form of Record Book(a) Notary records, other than records of online notarizations, may be maintained either in a book or electronically in a computer or other storage device so long as the records are adequately backed-up and are capable of being printed in a tangible medium when requested.(b) Records of an online notarization shall be maintained electronically in computers or other storage devices that are capable of recording the information required by § 406.108, Government Code, including a recording of any video and audio conference that is the basis for identifying the principal. An online notary public may contract with a third party to provide such storage if the third party: (1) has provided reasonable evidence to the online notary public that it is capable of providing such services; and(2) provides complete access to the online notary public of all the notary's records for an agreed period of time, which at minimum, complies with the retention requirements in § RSA 87.54 of this title (relating to Records Retention) even if such a contract is terminated. If the contract between the online notary public and the third party is terminated, all records must be transferred to the online notary public.(c) The records of a notary public shall remain within the exclusive control of the notary public at all times.(d) A notary public who performs multiple notarizations for the same principal within a single document may abbreviate the entry of those notarizations in the notary record book, except that a separate entry must be made for each type of notarial act. The abbreviated entry must contain all the information required by § 406.014, Government Code, and must include the number of notarizations performed within the specified document.1 Tex. Admin. Code § 87.51
Adopted by Texas Register, Volume 43, Number 33, August 17, 2018, TexReg 5360, eff. 8/19/2018