Section 1670-07-01-.05 - INSPECTION AND COPIES OF RECORDS(1) There shall be no charge to inspect Public Records. Charges may be assessed for reasonable costs incurred in producing requested materials in accordance with Tenn. Code Ann. § 10-7-503(a)(5) and Tenn. Code Ann. § 10-7-503(a)(7)(c)(i).(2) If, after viewing the records, a requestor wishes to obtain copies, the Department of Tourist Development shall calculate cost based on the copy and labor charges for the entire request, and, if the requestor does not wish to obtain all records produced, shall pro-rate the charges on a per page basis. (a) The Requestor will be allowed to make copies of personally inspected Public Records with his or her personal equipment, to include portable scanner, cell phone or camera;(b) The Requestor will not be allowed to connect any personal equipment directly to a Department of Tourist Development computer or electronic device, including but not limited to, utilizing a flash drive, in order to make copies of Public Records.(3) If the Department of Tourist Development determines to fulfill the request, the Department shall promptly respond to a public records request for copies by making the copies available to the Requestor in the following manner: (a) For pick-up at a location specified by the PRRC;(b) By regular mail delivery through the United States Postal Service to the Requestor's home address or other acceptable address within Tennessee; or(c) By electronic delivery of copies to an email address as provided by the Requestor.1. Records which include personally identifiable information cannot be sent by email.2. Records which contain allowable personally identifiable information will only be provided by Secure File Transfer Protocol, if provided electronically.Tenn. Comp. R. & Regs. 1670-07-01-.05
Original rules filed March 13, 2019; effective 6/11/2019.Authority: T.C.A. §§ 4-4-103 and 10-7-503.