Tenn. Comp. R. & Regs. 1395-01-02-.03

Current through October 22, 2024

Section 1395-01-02-.03 - TIBRS PROGRAM CERTIFICATION REQUIREMENTS

(1) The TBI CSU will be responsible for maintaining the Central Repository for the collection of crime statistics from all reporting agencies. The responsibilities of the TBI CSU include, but are not limited to, the following:

(a) Processing data submissions through the Central Repository;

(b) Compiling and transmitting the data to the FBI monthly for all reporting agencies,

(c) Monitoring submissions from reporting agencies to ensure timely and accurate data submissions,

(d) Generating error reports to provide to reporting agencies that submit inaccurate data;

(e) Training RAC and Alternate RAC staff members from each reporting agency participating in the TIBRS Program; and

(f) Performing Quality Assurance Reviews of all participating reporting agencies to ensure compliance with the requirements of the TIBRS Program.

(2) Each reporting agency that participates in the TIBRS Program shall be certified by the TBI CSU staff, upon meeting certification requirements.

(3) Certification requirements for each agency shall include the following requirements:

(a) Maintaining three consecutive months of data submission with an error rate of less than four (4%) percent when processed through the Central Repository;

(b) Designating a RAC, in writing by the CLEO, who is responsible for submitting data to the TIBRS Program who has the required amount of training on the Program;

(4) Agencies that change software vendors are required to go through the certification process with the new software including:

(a) Agency must submit three consecutive months of data with an error rate of less than four (4%) percent with the new software.

(b) Previously submitted data using the software for which the agency is currently certified must be available for editing and resubmission by utilizing either of the following methods:

1. Two calendar years of back data including the current year can be converted to the new system by the new vendor and incorporated in a manner the data can be edited or deleted as need may require; or

2. The vendor must allow the agency to re-enter previously submitted incidents and mark them as re-submitted, edited incidents so that the incidents will come into the repository in the acceptable format for edited incidents.

3. If the agency does not elect to continue entering TIBRS data in the system they are currently certified to use while attempting to attain certification in the new system, all data submitted with the new system will be processed live in the repository and will be subject to the requirements of submission with an acceptable error rate.

(5) An agency desiring to become certified with a new vendor will be allowed one (1) test file per month. The agency will have a period of eight (8) months to become certified.

Tenn. Comp. R. & Regs. 1395-01-02-.03

Original rule filed November 6, 2001; effective March 30, 2002. Repeal and new rule filed November 19, 2007; effective March 28, 2008.

Authority: T.C.A. §§ 38-10-101 through 38-10-105.