Section 1220-01-04-.03 - REQUESTS FOR ACCESS TO PUBLIC RECORDS(1) Public record requests, whether written or oral, shall be made to the PRRC or designee so as to ensure that such requests are routed to the appropriate records custodian and fulfilled in a timely manner.(2) Public record requests shall include the following information clearly and concisely expressed: (a) Name and Tennessee contact information, including telephone and email address (in order to provide any communication required under the TPRA);(b) Detailed description of the records being requested, including type, time frame, subject matter or key words, and any other information identifying the records;(c) Statement whether the request is for inspection or receipt of copies, or both; and(d) Delivery preference if requesting copies.(3) Proof of Tennessee citizenship by the presentation of a valid, unexpired state government-issued photo identification is required in order to inspect or receive copies of public records. If a person does not possess photo identification or validity of the identification is in question, the PRRC may require other forms of identification. Upon a satisfactory showing, such proof of state citizenship will not be kept or retained by the PRRC. If copies of documentation are provided by mail or electronically to the PRRC, after verification, the information will be disposed of in such a way as to maintain the confidentiality of the information.(4) Requests for access to inspect public records maintained or received by the Commission may be made to the PRRC in-person, by mail, telephone, fax, or email.(5) Requests for copies, or requests for inspection and copies of public records, shall be made in writing. A requestor may use the TPUC Public Records Request form available on the TPUC website. If the TPUC Public Records Request form is not used, the written request must still contain all information required under (2) of this section.(6) Requests not made in an appropriate manner or requests that are not directed to the PRRC as provided herein, will not be accepted. Requests made via any method other than those prescribed herein will not be accepted.(7) The contact information for the PRRC is as follows: Tennessee Public Utility Commission
ATTN: Docket & Records Manager/Public Records Request Coordinator
Andrew Jackson State Office Building,
502 Deaderick Street, 4th Floor
Nashville, Tennessee 37243
Phone: 615-770-6850
Fax: 615-741-9934
Email: TPUCRecRequest@tn.gov
(8) Any changes to the contact information for the PRRC shall be posted on the TPUC's website.Tenn. Comp. R. & Regs. 1220-01-04-.03
Original rules filed March 4, 2019; effective 6/2/2019.Authority: T.C.A. §§ 10-7-503 and 65-2-102.