Section 1200-20-13-.02 - REQUIRED DATA ELEMENTS(1) The Tennessee Department of Health, Office of Health Statistics and Research will prepare the Traumatic Brain Injury Data System procedure manual. The manual will include the variables to be reported, their descriptions and reporting format, and other information associated with data submission. Reporting entities will be notified by the Department of all revisions. Revisions become effective 60 days following the date of notification. At that time, failure to meet the amended requirements are subject to penalties as prescribed by T.C.A. 68-55-204.(2) Data Elements (a) Patient's hospital medical record number(b) Patient's social security number(c) Patient's name - first, middle, last and generation I.D.(d) Patient's address - street, city, and zip code(e) Patient's county of residence(f) Patient's date of birth(g) Patient's age (if date of birth is unavailable)(i) Patient's race/ethnicity(j) Patient's principal diagnosis code(k) Traumatic brain injury ICD-9-CM Codes(l) External causes of injury ICD-9-CM Codes (E-Code)(p) Was the injury work related(r) Type of care received(t) Discharge disposition(u) Name and telephone number of hospital staff member responsible for reporting the traumatic brain injury data(3) The required data elements must be submitted on a media and format provided by the Department.(4) All patients discharged when their length of stay was greater than 24 hours with at least one traumatic brain injury code are required to be reported. If the patient had at least one traumatic brain injury code and expired as a result of the accident, they must be reported regardless of the length of stay. This includes pre-hospital deaths. After receiving written notification from the Department subsequent to the promulgation of these rules, traumatic brain injury cases which are seen only in a hospital emergency room shall be considered to be reportable cases.(5) All required data should be received by the Department the first Monday six weeks following the close of the quarter.(6) All hospitals, which are required by T.C.A. 68-55-204(a) to report data, shall designate one staff member to be responsible for reporting to Health Statistics and Research.(7) All hospitals which are required by T.C.A. 68-55-204(a) to report data shall notify Health Statistics and Research on a form supplied by Health Statistics and Research of the name, title, work address, and work telephone number of the designated staff member.Tenn. Comp. R. & Regs. 1200-20-13-.02
Original rule filed April 17, 2000; effective July 1, 2000.Authority: T.C.A. 4-5-202, 68-55-201 et seq., and 68-55-204.