Section 0780-07-02-.07 - COPIES OF RECORDS(1) The records custodian shall promptly respond to a public records request for copies in the most economic and efficient manner practicable.(2) Upon payment of costs, physical copies may be made available for pickup at a location specified by the records custodian or mailed to the requestor's address.(3) The records custodian may provide electronic copies via email, portable storage device, or other electronic medium upon payment for costs.(4) A requestor may submit a written request as provided in Rule 0780-07-02-.04 to make copies of records with the requestor's personal equipment, which may be granted if practicable. If the request is submitted as an amendment to a prior request for copies, the requestor shall certify in writing that the department produced the records as initially requested, if applicable. All costs reasonably accrued for the production of the copies as originally requested shall be paid prior to the requestor making copies of records under this paragraph; such costs shall include, but not be limited to any costs for labor, paper copies, or other costs accrued.(a) Limitations on use of personal equipment: 1. Any video or images captured using a cell phone or other electronic recording shall be limited to the records requested for copying.2. The requestor shall not connect any personal equipment to a department computer or electronic device, including but not limited to, wireless technology or a portable storage device to make copies of public records.(5) A requestor who fails to pay for costs associated with records properly produced pursuant to a request may be referred for collection of the debt owed.(6) If a records request is determined by the PRRC or records custodian to be so large that production of all of the requested records cannot be produced as copies at a single time, then the records may be produced in segments. The requestor shall be notified in writing when the next segment of the records is expected to be available. Written notice shall also be provided to the requestor if there is any change regarding the date of production. Costs for copies produced as part of such a rolling production schedule shall be paid as set out in these rules for the segment of the records produced and no additional records will be produced until payment has been made for the copies received.Tenn. Comp. R. & Regs. 0780-07-02-.07
Original rule filed October 23, 2020; effective 1/21/2021.Authority: T.C.A. §§ 10-7-501, et seq.