Tenn. Comp. R. & Regs. 0400-20-08-.15

Current through October 22, 2024

Section 0400-20-08-.15 - RECORDKEEPING REQUIREMENTS

(1) Location of documents and records.

(a) Each licensee and registrant shall maintain copies of records required by this rule and other applicable parts of this Chapter at the location specified in the license or registration.

(b) Each licensee and registrant shall also maintain copies of the following documents and records sufficient to demonstrate compliance at each applicable field station and each temporary job site:

1. The license or registration authorizing the use of licensed material or registered equipment;

2. A copy of "State Regulations for Protection Against Radiation";

3. Utilization records for each radiographic exposure device dispatched from that location as required by paragraph (7) of Rule 0400-20-08-.04;

4. Records of equipment problems identified in daily checks of equipment as required by paragraph (8) of Rule 0400-20-08-.04. The licensee or registrant shall maintain each record for three years after it is made. The record shall include the date of check or inspection, name of inspector, equipment involved, any problems found, and what repair and/or maintenance, if any, was done;

5. Records of alarm system and entrance control checks required by paragraph (9) of Rule 0400-20-08-.04, if applicable. The licensee or registrant shall maintain each record for three years after it is made;

6. Records of direct reading dosimeters such as pocket dosimeter and/or electronic personal dosimeters readings as required by paragraph (3) of Rule 0400-20-08-.05. The licensee or registrant shall maintain each record for three years after it is made;

7. Records of dosimetry reports as required by paragraph (3) of Rule 0400-20-08-.05. The licensee or registrant shall maintain each record until the Division terminates the license or registration;

8. Operating and emergency procedures required by paragraph (2) of Rule 0400-20-08-.05. The licensee or registrant shall maintain a copy of current operating and emergency procedures until the Division terminates the license or registration. Superseded material shall be retained for three years after the change is made;

9. Evidence of the latest calibration of the radiation survey instruments in use at the site, as required by paragraph (4) of Rule 0400-20-08-.04. The licensee or registrant shall maintain each record for three years after it is made;

10. Evidence of the latest calibrations of alarm ratemeters and operability checks of pocket dosimeters and/or electronic personal dosimeters as required by paragraph (3) of Rule 0400-20-08-.05. The licensee or registrant shall maintain each record for three years after it is made;

11. Latest survey records required by paragraph (4) of Rule 0400-20-08-.06. The licensee or registrant shall maintain the record of each exposure device survey conducted before the device is placed in storage, if that survey is the last one performed in the workday, for three years after it is made;

12. The shipping papers for the transportation of radioactive materials required by Chapter 0400-20-10;

13. When operating under reciprocity pursuant to Rule 0400-20-10-.29, a copy of the Agreement State license authorizing the use of licensed materials; and

14. Records of estimates of exposures because of off-scale personal direct reading dosimeters or of lost or damaged personnel dosimeters until the Division terminates the license or registration.

Tenn. Comp. R. & Regs. 0400-20-08-.15

Original rule filed February 22, 2012; effective May 22, 2012. Amendments filed December 4, 2023; effective 3/3/2024.

Authority: T.C.A. §§ 4-5-201, et seq.; 68-202-101, et seq.; and 68-202-201, et seq.