(3) In addition to the requirements of paragraphs (1) and (2) of this rule, the following requirements apply to open-beam, hand-held, analytical X-ray devices: (a) Procedures. All registrants possessing open-beam, hand-held, analytical devices shall have available for review by the Division operating policies and procedures that contain measures to ensure that: 9
1. Radiation protection is provided equivalent to that afforded in subparagraph (1)(d) of this rule. This shall be in the form of an operating procedure that contains, at a minimum: (i) The operator's hands will not approach the primary beam;(ii) The operator will not hold the sample during operation of the hand-held x-ray device;(iii) The operator will not aim the primary beam at him/herself or at any individual during operation of the device; and(iv) Before energizing the device, the operator will ensure that no person is within two meters of the device or sample being tested.2. If the safety devices, which are known as the "X-ray On" warning light and the tube housing "X-ray On" indicator light, as outlined in subparagraphs (1)(c) and (1)(e) of this rule, are not of a fail-safe design, administrative controls shall be put in place in the form of an operating procedure that shall include, at a minimum: (i) Discussion of the warning light(s) safety mechanism on the device, the rationale behind subparagraphs (1)(c) and (1)(e) of this rule, the absence of the fail-safe design on the device, and the potential risks to the operator should the warning light(s) fail;(ii) Training the operator to visually verify that the warning light(s) is correctly working when the device is known to be generating X-rays;(iii) Training the operator to recognize warning light failure. For example: warning light(s) not functioning when the device is known to be generating X-rays, or if one of several warning lights is not operating;(iv) Proper procedures for reporting an actual or suspected warning light failure; and(v) If failure of the warning light, or any one of the warning lights if there are multiple warning lights, is confirmed, the analyzer will immediately be removed from service and returned to the manufacturer for repair. Return to service will not be permitted until necessary repair has been performed, and the maintenance record for the device updated. Such maintenance records shall be made available upon request by the Division.3. Operator radiation exposure is as low as reasonably achievable. For example, use of ancillary equipment when possible, such as a sample holder.(b) Extremity Monitoring. The registrant shall provide and require individual personnel monitoring with extremity dosimeters for all operators of the hand-held device in compliance with Chapter 0400-20-05. Extremity monitoring may be discontinued after one year if the results of the personnel monitoring demonstrate that the operator of the hand-held device is not likely to receive a dose in excess of 10 percent of the limits in Rule 0400-20-05-.50, as outlined in Rule 0400-20-05-.71. The registrant shall maintain records of doses received by all individuals for whom monitoring was required pursuant to Rules 0400-20-05-.71 and 0400-20-05-.135.
(c) Training. In addition to the training requirements of subparagraph (2)(a) of this rule, the registrant shall provide training for all users and operators on the requirements of subparagraph (a) and (b) of paragraph. Records of all user and operator training shall be maintained and made available for review by the Division. Training records shall include:
1. The date the training was provided;2. The name of each individual trained (printed) and their signature;3. The name and dated signature of the individual providing the training;4. The topics covered in the training (or an attachment of the training material); and5. The duration of the training. 9 This part is intended to apply to units that are hand-held. Analytical units designed to be hand-held but operated in a fixed configuration and not hand-held shall be subject to the requirements of subparagraph (1)(d) of this rule.