Section 0240-05-04-.08 - REQUEST FOR COPIES OF RECORDS(1) The Coordinator will respond to a Public Records request for copies in the most economic and efficient manner practicable.(2) Copies will be available for pickup at a location specified by the Coordinator. At Requestor's request, and upon payment of postage, the Coordinator may mail the copies to the Requestor via US Mail.(3) The Coordinator will work to provide Requestors with an estimate of the charges to be assessed for copies and labor prior to producing copies of records. The Coordinator may require prepayment of such charges before producing the requested records.(4) Austin Peay State University uses the Schedule of Reasonable Charges, as they may be amended from time to time, established by the Tennessee Office of Open Records Counsel in determining costs for public records requests.(5) If fees for copies, labor, and postage do not exceed twenty-five dollars ($25), APSU may waive those fees. Requests for waivers for costs that exceed $25 must be presented to the Coordinator, who is authorized to waive fees in his or her discretion. APSU will not waive fees associated with aggregated records requests.(6) Notwithstanding the form of the records, reproduction or copying of records shall be made in a form as best determined by the Coordinator or Records Custodian. If the requested records exist electronically, but not in the format requested, or a new or modified computer program or application is necessary to put the records in a readable and reproducible format; or it is necessary to access backup files, the Coordinator may charge the Requestor the actual costs incurred in producing the records in the format requested, or in creating or modifying a computer program or application necessary to put the records in a readable and reproducible format, or in accessing backup files.(7) A Requestor may use a personal cellphone to take pictures of records when the total amount of pages to be photographed does not exceed twenty (20) pages.(8) A Requestor must pay by cash or personal check made payable to APSU and presented to the Coordinator.Tenn. Comp. R. & Regs. 0240-05-04-.08
New rules filed July 21, 2021; effective 10/19/2021.Authority: T.C.A. §§ 10-7-503(g)(2) and 49-8-203(a)(4).
.