S.D. Admin. R. 24:52:05:02

Current through Register Vol. 50, page 162, June 24, 2024

Section 24:52:05:02 - Fees for services by State Historical Society

The fees for services provided by the State Historical Society are as follows:

(1) Photocopying:

(a) Letter and legal size, $ $0.25 for a black and white exposure and $ $0.50 for a color exposure; 11" x 17", $0.50 for a black and white exposure and $1.00 for a color exposure, with a minimum charge of $5 for mail orders; oversize copies (larger than 11" x 17"), black and white, $5.00, color $10.00;

(b) Survey-Plats, $3;

(c) Survey notes, $0.50; and,

(d) K-12 and post secondary students researching at the Cultural Heritage Center receive a 50% discount on photocopying fees;

(2) Microfilm reproduction/loan:

(a) Photocopy from a reader/printer, $1.00 per exposure. K-12 and post secondary students researching at the Cultural Heritage Center receive a 50% discount;

(b) Reproduction of a reel, $40;

(c) Interlibrary loan of microfilm for four weeks, $10 a reel;

(i) Replacement cost for lost interlibrary loan microfilm, $50 a reel;

(ii) Interlibrary loan late fee charged after five weeks of receipt, $10 per reel;

(3) Microfilm scanning:

(a) 16 mm microfilm scanning:

(i) Greyscale TIFF/JPG $0.10; PDF/crop/split pages $0.10; bookmarking/indexing $0.20; OCR $0.20;

(ii) Bitonal TIFF/JPG $0.10; PDF/crop/split pages $0.10; bookmarking/indexing $0.20; OCR $0.20;

(iii) Services not listed in this section: $30 per hour plus costs;

(iv) Discounts do not apply to services provided by the Special Projects Program; and,

(v) Fees include delivery by email or file sharing service. Delivery by USB flash drive $5.00;

(b) 35 mm microfilm scanning:

(i) Greyscale TIFF/JPEG $0.10; PDF/crop/split pages $0.10; bookmarking/indexing $0.20; OCR $0.20;

(ii) Bitonal TIFF/JPEG $0.10; PDF/crop/split pages $0.10; bookmarking/indexing $0.20; OCR $0.20;

(iii) Services not listed in this section, $30 per hour plus costs;

(iv) Discounts do not apply to services provided by the Special Projects Program; and,

(v) Fees include delivery by email or file sharing service. Delivery by USB flash drive $5.00;

(4) Digital Reproduction:

(a) $15.00 per scan of photos or maps;

(b) $10.00 per scan of photos or maps for South Dakota State Historical Society members, South Dakota state, local, tribal government agencies, and South Dakota not-for-profit organizations;

(c) $2.00 per scan for other textual materials;

(d) $0.30 per page for scanning projects at the Special Projects Program:

(i) Discounts do not apply to services provided by the Special Projects Program;

(e) Reproduction of existing digital files (previously digitized or born-digital):

(i) $15.00 per image for high resolution digital images of photos or maps;

(ii) $10.00 per image for high resolution digital images of photos or maps for South Dakota State Historical Society members, South Dakota state, local, and tribal government agencies, and South Dakota not-for-profit organizations;

(iii) $10.00 per file for audio or video files;

(iv) $1.00 per page for text-based digital files, with a maximum of $25.00 per file; and,

(v) Fees include delivery by e-mail or file sharing service. Delivery by USB flash drive $5.00;

(f) Digital camera use for text; $15 per day; and,

(g) K-12 and post-secondary students researching at the Cultural Heritage Center receive a 50% discount on scans and reproductions of existing digital files;

(5) Use fees apply to all photographic and digital images. The State Historical Society of South Dakota charges a use fee based on its ownership of the physical materials in its collections. Payment of the use fee does not constitute permission to reproduce works that are copyrighted. Users must determine on their own whether the use they intend to make of images invades copyright, rights to privacy, or other rights. Use fees are payable at the time of publication and are nonrefundable:

(a) One time use charged per item:

(i) Private use, public lectures, classroom instruction, or research, no use fees;

(ii) For-profit corporations, partnerships, private business, and individuals:

(A) In-state: $10 per item;

(B) Out-of-state: $25 per item;

(iii) International: $30 per item;

(iv) Not-for-profit corporations (must provide a copy of IRS verification) and out-of-state government agencies:

(A) In-state: No fee;

(B) Out-of-state: $10 per item;

(v) South Dakota State Historical Society members: No use fee for up to 10 items per project; and,

(vi) South Dakota state, local, tribal government agencies, and South Dakota not-for-profit: No use fees;

(b) Revised editions and multiple languages constitute a reuse and must be applied for in writing; and,

(c) Promotional use of items negotiated by contract;

(6) Records certification, $10 in addition to copying fees;

(7) Archaeological services:

(a) Collection curation:

(i) Box fee:

(A) 8"x10"x3" box, $50;

(B) 12"x6"x5" box, $75;

(C) 12"x18"x5" box, $225;

(D) 12"x15"x10" box, $375; and,

(ii) Processing fee: $75 minimum; each additional hour after the first hour, $60;

(b) Collections maintenance: $3.50 per cubic foot per year;

(c) Curation agreements: $250 per individual per year;

(d) Loan processing: $75 minimum, $60 for each additional hour after the first hour;

(e) Archaeological permits: $250 per project;

(f) ARMS database account and GIS access:

(i) $1,500 per year for institutional use (up to 5 users); or

(ii) $500 per year per individual; or

(iii) $40 per hour per workstation for in-house access;

(g) Record search for institutions or individuals with an ARMS database account: $75 minimum; each additional hour after the first hour, $60;

(h) Record search for institutions or individuals without an ARMS database account: $100 minimum; each additional hour after the first hour, $75;

(i) Report .pdf,: $20;

(j) Other staff assistance: $60 an hour;

(8) State Archives research services:

(a) Search of a single record, such as a single newspaper, a single census record, a single naturalization record, a single cemetery record, or a single book: $15;

(b) Search of multiple records: $25 an hour; and,

(9) Services not listed in this section: $30 an hour plus costs.

The South Dakota State Historical Society reserves the right to waive fees on an individual basis at the discretion of either the Society Director or Program Officer. The waiver of fees may be made only upon approval of a written application.

The South Dakota State Historical Society reserves the right to refuse requests for research, digitization, or reproduction if, in the opinion of the State Archivist, the act would produce an undue burden on staff, or would result in inappropriate use and/or dissemination of State Archives collections.

S.D. Admin. R. 24:52:05:02

13 SDR 90, effective 1/22/1987; 16 SDR 118, effective 1/22/1990; 20 SDR 114, effective 1/23/1994; 20 SDR 218, effective 6/30/1994; 22 SDR 20, effective 8/20/1995; 24 SDR 73, effective 12/4/1997; 26 SDR 168, effective 6/25/2000; 28 SDR 182, effective 7/10/2002; 32 SDR 129, effective 1/31/2006; 35 SDR 82, effective 10/22/2008; 36 SDR 103, effective 12/8/2009; 39 SDR 100, effective 12/3/2012; 42 SDR14, effective 8/10/2015; 44 SDR 43, effective 9/12/2017; 47 SDR 024, effective 9/8/2020

General Authority: SDCL 1-18-31.2, 1-20-21.1.

Law Implemented: SDCL 1-18-31.2, 1-20-21.1.