S.C. Code Regs. § § 61-17.800.805

Current through Register Vol. 48, 12, December 27, 2024

Section 61-17.800.805 - Electronic Resident Records

A. Electronic records are subject to all of the standards of this regulation.

B. A facility that maintains electronic records shall:

1. Retain the hard copy originals of any materials that cannot be electronically stored;

2. Employ an off-site backup storage system as protection in the event that the on-site system is damaged or destroyed;

3. Use an imaging mechanism that is able to copy documents with signatures;

4. Assure that records, once put in electronic form, are unalterable.

C. Electronic signatures may be used any place in the resident or outpatient record that requires a signature, provided signature identification can be verified and an electronic signature may be legally used. Electronic authorization shall be limited to a unique identifier (confidential code) used only by the individual making the entry to preclude the improper or unauthorized use of any electronic signature.

S.C. Code Regs. § 61-17.800.805

Replaced and amended byState Register Volume 40, Issue No. 03, eff. 3/25/2016.