S.C. Code Regs. § § 61-16.1107

Current through Register Vol. 48, 12, December 27, 2024

Section 61-16.1107 - Storage

A. Provisions shall be made by the hospital for the storage of medical records in an environment which will prevent unauthorized access and deterioration. The records shall be treated as confidential and shall not be disposed of before 10 years. Records may be destroyed after 10 years provided that:

1. Records of minors must be retained until after the expiration of the period of election following achievement of majority as prescribed by statute; and

2. The hospital retains a register, either electronic or paper based.

B. Facilities that store records in a format other than paper, such as, but not limited to, microfilm, before 10 years have expired must include the entire record.

C. In the event of change of ownership, all medical records shall be transferred to the new owners.

D. Prior to the closing of a hospital for any reason, the facility shall arrange for preservation of records to ensure compliance with these regulations. The facility shall notify the Department, in writing, describing these arrangements.

S.C. Code Regs. § 61-16.1107

Replaced and amended by State Register Volume 38, Issue No. 6, eff 6/27/2014; State Register Volume 48, Issue No. 06, eff. 6/28/2024.