S.C. Code Regs. § § 12-717
Current through Register Vol. 48, 12, December 27, 2024
Section 12-717 - General and Subsidiary LedgersA. Description: One or more series of computer or non-computer generated financial ledgers providing final year-to-date summary accounting data and a permanent audit trail for all fiscal receipt and disbursement transactions affecting any and all agency funds and accounts, including receipts and expenditures from all revenue sources, both public and private. Electronic records include annual accounting code data and computer system documentation needed to access accounting information. Since fiscal year 1981, accounting transactions have been captured in the Statewide Accounting and Reporting system of the Comptroller General's Office. Selected records generated by this centralized accounting and reporting system are scheduled to be retained permanently in the State Archives through the Comptroller General's Office.B. Retention: (1) Ledgers created in or before fiscal year 1980-1981: State Archives: Permanent.(2) Ledgers created after fiscal year 1980-1981: 3 years, destroy.Added by State Register Volume 17, Issue No. 6, eff June 25, 1993. Amended by State Register Volume 26, Issue No. 4, eff April 26, 2002.