855 R.I. Code R. 855-RICR-00-00-1.3

Current through December 26, 2024

Section 855-RICR-00-00-1.3 - Requests for Proposals

A. Requests for Proposals are utilized to solicit competitive offers in all cases where:

1. Lowest price is not the sole or primary consideration to be used in determining an award;

2. Performance is neither specific nor objective, and open to the vendor's interpretation;

3. It is otherwise anticipated that bid proposals may be substantially different and there is insufficient common ground for objective comparison; or

4. It is anticipated that changes will be made after bid proposals are opened and the nature of the bid proposals and/or prices offered will be negotiated prior to award.

B. Wherever possible, Request for Proposals shall define the performance or benefit required and shall set forth specific criteria to be used in evaluation of offers.

C. Proposals will be evaluated by a committee comprised of representatives of the Authority on the basis of:

1. The qualifications of the vendors, established by professional accomplishment and previous experience;

2. Aspects of proposals that provide benefit, in addition to those based on cost; and

3. Other provisions of proposals that are determined to serve the best interests of the Authority.

D. The evaluation of offers, including the weight assigned to various aspects of the proposals, and all award determinations, including the reasons for a selection recommendation, must be fully documented.

E. Nothing herein shall be construed to preclude the possibility of determining an award solely on the basis of cost if the Authority determines that it is in its best interest to do so.

855 R.I. Code R. 855-RICR-00-00-1.3

Amended effective 4/18/2021