Section 410-RICR-20-00-26.4 - Polling Place Relocation Notice and Determination ProcessA. A Local Board shall only relocate a polling place that was previously designated and approved under R.I. Gen. Laws §§ 17-11-1, 17-11-1.1 or 17-15-5 as follows: 1. Hearing. The Local Board shall hold a hearing (the "Local Board Hearing") pursuant to the Open Meetings Act, R.I. Gen. Laws § 42-46-1et seq. ("OMA"). a. The Local Board shall set forth the reason(s) that the previously approved polling place is no longer available or suitable for use; andb. A polling place may be relocated either within or without the voting district for which it was established upon a majority vote by the Local Board and upon approval by the BOE; provided that a previously approved polling place may only be relocated outside the district upon unanimous vote by the Local Board and subject to the approval by the BOE that a suitable location is not available within the voting district; andc. Whenever possible, notice of the hearing shall also be posted on its municipal website and submitted to the local news media outlets.2. Notice. In addition to the public notification requirements set forth under the OMA, the following persons shall receive written, electronic or telephonic notice by the Local Board whenever circumstances and sufficient time permits:a. All local elected officials and members of the General Assembly, as applicable, whose district or ward includes the affected voting district; and,b. All declared and/or qualified candidates for local office or General Assembly, as applicable, whose district or ward includes the affected voting district.3. Timing. The Local Board Hearing shall occur as soon as is reasonably possible after relocation becomes necessary.4. Approval By BOE. The Local Board shall seek the approval of the BOE to relocate a Polling Place by written petition and the BOE shall hold a hearing on such a petition in accordance with the requirements of the OMA, to decide whether or not the Local Board determination on relocation is appropriate. In the event that the Local Board seeks to relocate the polling place outside of the voting district, the BOE shall also determine whether a suitable place is not available within the voting district. BOE shall hold the hearing required by this section to allow for as much time as possible for the Notice of Relocation required by § 26.4(A)(5) to be made in a timely fashion.5. Notice of Relocation. In addition to the public posting of its agenda pursuant to the requirements of the OMA, the Local Board shall also prominently post a notice of relocation up to and including Election Day, at each entrance of both the previously approved polling place and the new polling place indicating the address of the relocated polling place. The Local Board shall also prominently announce the location of any and all relocated polling places on its municipal website as well as through any social media platform ordinarily utilized by the municipality within one (1) business day following any final determination of relocation. The notice of relocation shall be published in English and any other language that is used on the ballot for said polling place.6. To the extent possible under the circumstances and available time, the notice of relocation of the polling place shall be also sent electronically or by mail, at the discretion of the Local Board, to each Qualified Voter of the affected Voting District.410 R.I. Code R. 410-RICR-20-00-26.4
Adopted effective 8/5/2022