Section 250-RICR-40-05-1.19 - Record Keeping for Auctions, Sales, and DealersA. All auctions, sales, and dealers must keep records and make those records available upon the request of an authorized inspector from the Department or from the USDA.B. All records must be kept on the premises of the auction or sale, or at the address of the licensed dealer, or if not kept at the premises, must be able to be accessed remotely from that premises.C. All records are to be maintained for a period of not less than five (5) years from the date of the auction or sale.D. Records are to include the following: 1. Source information for the animal: date the animal was brought to the auction, sale, or purchased by dealer; name of owner or seller; mailing and physical address of owner or seller; phone number of owner or seller; species of animal(s) sold or consigned by owner or seller; breed of animal(s) sold or consigned by owner or seller; age of animal(s) sold or consigned by owner or seller; sex of animal(s) sold or consigned by seller; any non-official identification that was applied to the animal(s) sold or consigned by the seller; and, any official identification numbers that were applied to the animal(s) sold or consigned by the seller.2. Buyer information to include the following: date of purchase; name of buyer; mailing and physical address of buyer; phone number of buyer; number of animal(s) purchased by buyer; species of animal(s) purchased by buyer; age of animal(s) purchased by buyer; sex of animal(s) purchased by buyer; location where the animals that were purchased will be kept or held; any non-official identification that was applied to the sold animal; and any official identification numbers that were applied to the sold animal.3. For animals that are sold to Rhode Island based entities, the following must also be kept: a log book, signed by the Rhode Island based buyer/importer, acknowledging that the premises where the animals are to be kept is subject to inspection by inspectors from the Department or USDA for the purpose of ensuring compliance with these regulations.250 R.I. Code R. 250-RICR-40-05-1.19
Amended effective 1/30/2020
Amended effective 6/22/2020