Section 250-RICR-30-00-2.4 - DefinitionsA. For the purposes of these Regulations, the following terms shall have the following meanings: 1. "Copy of record" means a true and correct copy of an electronic document received by an electronic document receiving system, which can be viewed in a human readable format that clearly and accurately associates all the information provided in the electronic document with descriptions or labeling of the information. A copy of record includes: a. Any electronic signature contained in or logically associated with the document;b. The date and time of receipt; andc. Any other information used to record the meaning of the document or the circumstances of its receipt.2. "DEM administered program" means any program implemented by DEM under laws of the State of Rhode Island, or a Federal program that the United States Environmental Protection Agency (EPA) has delegated to, authorized, or approved the DEM, on behalf of the State of Rhode Island, to administer, or a program that the EPA has delegated to, authorized, or approved the DEM to administer in lieu of a Federal program, under provisions of Title 40 of the Code of Federal Regulations (C.F.R.) and for which the delegation, authorization or approval has not been withdrawn or expired.3. "Electronic document" means any information that is submitted to the DEM's electronic document receiving system in digital form to satisfy requirements of a DEM administered program and may include data, text, images, sounds, codes, computer programs, software, or databases.4. "Electronic document receiving system" means the apparatus, procedures, software, or records established by the Director and used by the DEM to receive electronic documents in lieu of paper.5. "Electronic signature" means any information in digital form attached to or logically associated with a record submitted to the DEM's electronic document receiving system and executed or adopted by a person with the intent of expressing the same meaning as would a handwritten signature if affixed to an equivalent paper document with the same content.6. "Electronic signature agreement" means a written agreement in a paper or electronic format prepared by the Director and signed by an individual with respect to an electronic signature device that the individual will use to create his or her electronic signature.7. "Electronic signature device" means a code or other mechanism, assigned to an individual who is uniquely entitled to use it and that is then used to create the individual's electronic signature.8. "Handwritten signature" means the scripted name or legal mark of an individual made by that individual with the intention to authenticate a seal in a permanent form.9. "Signatory" means an individual authorized to and who signs a document submitted to the DEM's electronic document receiving system pursuant to an electronic signature agreement in a format acceptable to the DEM.10. "Valid electronic signature" means an electronic signature on an electronic document created by using an electronic signature device that the identified signatory is uniquely entitled to use for signing the electronic document, provided the device has not been compromised and provided the signatory is an individual authorized to sign the document by virtue of legal status or relationship to the entity on whose behalf the signature is created.250 R.I. Code R. 250-RICR-30-00-2.4
Amended effective 11/3/2022