Section 250-RICR-150-20-7.10 - Reimbursements ProceduresA. Reimbursements. Grant awards will be paid out on a reimbursable installment as opposed to up front or lump sum basis. One hundred percent (100%) of the cost of any eligible project expenditure must have been paid out and documented by the grantee prior to submitting a request for reimbursement of seventy-five percent (75%) of those costs.B. Reimbursement Rate. Reimbursement will be at the rate of seventy-five percent (75%) of actual documented cost, or estimated cost as identified in the approved project description (§ 7.8(E) of this Part), whichever is less. C. Cost Overruns. Reimbursements in excess of estimated costs will only be processed where a compelling reason for the cost overrun can be shown to exist, and then, only with the prior approval of the Office.D. Documentation. Documentation of expenditures for reimbursement purposes includes invoices marked as "Paid In Full" and signed by an authorized representative of the vendor, and/or copies of cancelled checks attached to the invoice which they paid, payroll records, and the like. Unpaid bills may not be submitted for direct reimbursement to either vendor or grantee.250 R.I. Code R. 250-RICR-150-20-7.10
Amended effective 5/6/2022