250 R.I. Code R. 250-RICR-140-25-1.13

Current through December 26, 2024

Section 250-RICR-140-25-1.13 - Maintaining Records

A. Applicability

1. All owners/operators of UST facilities shall maintain records in accordance with the following rule except that the provisions of §§ 1.13(B)(1)(a) ((4)) and ((9)) and 1.13(B)(1)(b) of this Part shall not apply to tanks used for storing fuel oils of any grade that is consumed on-site solely for heating purposes.

B. Records

1. All owners/operators of UST facilities shall maintain on the facility premises or at an alternate location approved by the Director, for the period of time specified below, records of the following:

a. Permanent Records - The following shall be maintained for three years beyond the operational life of the facility:

(1) All data used to complete the application for the certificate of registration;

(2) All records of modifications or repairs to pipes, fittings or other components of underground storage tank systems;

(3) All records of the storage of regulated substances greater than 10% ethanol and/or 20% biodiesel in underground storage tank systems, and records demonstrating the compatibility of a system to hold such substances;

(4) Annual test results of equipment or systems used for leak detection and inventory control;

(5) Records of closure activities;

(6) Records of leaks, spills, releases, overfills, site investigations, and remedial response activities taken;

(7) Tank and/or line tightness test results including all of the information required in § 1.10(H) of this Part;

(8) All records pertaining to the operation and maintenance of approved corrosion protection methods as required in § 1.10(E) of this Part;

(9) Equipment warranties and manufacturers' checklists.

(10) All records pertaining to the monitoring and inspection of double-walled spill prevention equipment, containment sumps, and overfill prevention equipment.

(11) All records pertaining to the testing and/or inspection of single-wall spill prevention equipment, containment sumps, and overfill prevention equipment.

b. Routine Records - The following records shall be maintained for a minimum period of three years from the date made, or for such longer periods as required by the Director in the resolution of enforcement actions:

(1) Records of all calibration and standard maintenance performed;

(2) Records of strip charts, electronic recall device and/or manual recordings for any continuous monitoring instrumentation;

(3) Records of monthly tests of continuous monitoring systems as required in §§ 1.10(M)(5) and (P)(5) of this Part.

(4) Records of operator's monthly inspection checklists.

(5) Daily and monthly inventory record keeping, as described in § 1.13(C) of this Part.

(6) Records of annual shear valve tests.

C. Inventory Control, Recordkeeping and Leak Reporting

1. All product inventory shall be managed in accordance with the following:

a. Inventory volume for regulated substance inputs (fuel deliveries), withdrawals (amount dispensed), and the amount remaining in the tank shall be measured and recorded each operating day;

b. Any unusual occurrences that might affect the inflow, outflow, or volume on hand, shall be recorded each operating day, along with any adjustments that were made to the records.

c. All inventory gauging equipment shall be capable of measuring the level of product over the full range of the tank's height to the nearest one-eighth of an inch;

d. All deliveries shall be made through a drop tube that extends to within six inches of the tank bottom;

e. Product dispensing shall be metered and recorded within the local standards for meter calibration or an accuracy of six cubic inches for every five gallons of product withdrawn, whichever is more accurate;

f. All tanks shall be gauged for the presence of water in the bottom of the tank at least once each month and a measurement of any water present shall be recorded to the nearest one-eighth of an inch. If the water measurement exceeds one inch, then the water is required to be removed;

g. Inventory records for single wall tanks shall include a leak check to reconcile differences in the daily measurement of inflows, outflows, and volume on hand. If the leak check indicates a discrepancy of 1% or more of the flow-through plus 130 gallons on a monthly basis, then the owner/operator shall report such discrepancy in accordance with § 1.14 of this Part. Inventory reconciliation is not required to be performed on double or triple walled tanks.

D. Access to Records

1. The owner/operator shall make available to the Director, upon request, all records which the Director determines may be pertinent to the enforcement of this Part.

250 R.I. Code R. 250-RICR-140-25-1.13

Amanded effective 11/20/2018