Section 240-RICR-20-00-1.14 - Special VisitsA. The following categories represent circumstances and procedures for allowing special visits, beyond the normal visiting program as outlined in this policy. 1. Visits to Hospitalized Inmates a. Visits to inmates at outside hospitals by other than clergy-of-record and attorney- of-record are not permitted unless the visitor(s) is an immediate family member AND: (1) the inmate has been diagnosed as terminally ill;(2) death is imminent; and/or(3) the period of hospitalization exceeds one (1) week.(AA) Exception: Female inmates who give birth and are hospitalized may receive a visit from immediate family members (including common law spouses) who are on the approved visiting list. Such visits must be pre-approved by the Warden or his/her designee.b. The ADIO may approve visits to hospitalized inmates under "special circumstances", not specified above, on a case-by-case basis, as he/she deems appropriate.c. Approved Visiting Lists (1) While at an outside hospital, sentenced inmates' visits are limited to immediate family on approved visiting lists.(2) Immediate family may also visit hospitalized inmates who are on Awaiting Trial status, and not housed at the intake facility long enough to receive visits and establish approved visiting lists.(3) Visitors shall present proper photo identification to correctional staff. He/she shall ensure visitors' names appear on the approved visiting list and that specific inmates are, in fact, scheduled for visits on that day. Once this information is verified, visitors are allowed to proceed.d. Visiting Hours for inmates confined at outside hospitals are from 1:00 p.m. to 3:00 p.m., Monday through Friday. (1) No Saturday, Sunday or evening visits are allowed.e. Hospitalized inmates are not allowed more than two (2) visitors at any time. If hospital authorities request that only one visitor be allowed at a time, this more restrictive rule will be followed.f. Terminally Ill Inmates: Exceptions to established limitations (times, frequency and number of visitors) may be made for inmates who are diagnosed as terminally ill. Any exceptions must be approved by the appropriate manager (i.e., Warden/designee) prior to the visit.g. No items may be brought in by visitors.h. A hand-held metal detector is used to search all visitors. FAILURE TO COMPLY RESULTS IN DENIAL OF VISIT.(1) All visitors are required to sign a "Visitor Consent to Search Form".i. Visitors are not allowed to sit or lie on inmates' hospital beds.j. Professional Visits: Inmates' clergy-of-record and attorneys-of-record may visit at any time during an inmate's hospitalization.k. A search of the inmate's person, bed area and room is conducted after the termination of any hospital visit.l. Rules and Regulations for Hospitalized Offenders and Their Visitors: The Correctional Officer at the hospital reviews these regulations with the visitor(s). A copy will be given to the inmate once he/she has signed the form, unless because of his/her illness/injury, he/she is unable to sign.2. Long Distance Visits:a. Occasionally an inmate's family member or friend who is not on the approved visiting list may travel a long distance to visit, but arrive at a time and/or day NOT scheduled as a visiting period for that particular inmate. In such instances, approval to visit may be granted by the Warden/designee of the facility on a case-by-case basis.b. Any distance exceeding a radius of seventy-five (75) miles from Cranston, Rhode Island, is considered long distance for visiting purposes.c. Long distance visits are limited to four (4) "instances" per calendar year.(1) For example, if a visitor arrived from California for a 2-week stay, he/she could visit more than once during that 2-week period. His/her multiple visits would count as one (1) "instance". (2) Likewise, if that same visitor visited only once during his/her 2-week stay that single visit would also be considered one "instance".d. However, if the long distance visitor is remaining in the area and wishes to visit again, all subsequent visits will occur on the inmate's regularly scheduled visiting days/times.e. The long distance visitor is subject to the same rules and regulations as regular visitors (e.g., BCI and NCIC checks).f. Arrangements are made by the Shift Commander to accommodate the visit, after approval of the Warden/designee.g. Time allowed for such visits is at the discretion of the Warden/designee, based upon security and scheduling constraints (counts, feedings, etc.)3. Administrative Restricted Status Inmatesa. If an inmate's conduct requires closer supervision, his/her movement is more restricted than that of general population inmates and he/she may be temporarily placed on Administrative Restricted Status.(1) Inmates placed on Administrative Restricted Status are allowed one (1) visit per week.(2) In some cases these visits may be "non-contact," meaning the visit is conducted via telephone and the inmate is separated from the visitor by a glass security panel.b. All Administrative Restricted Status visits are held in an area approved by the Warden/designee.c. Administrative Restricted Status visiting periods do not exceed one (1) hour and fifteen (15) minutes.d. All visitors of Administrative Restricted Status inmates are subject to the facility's rules and regulations.e. Administrative Restricted Status inmates' attorney-of-record and clergy-of-record may visit consistent with RIDOC policies cited in § 1.5 of this Part. However, advance notification should be given whenever possible.4. Professional Visits: Attorneys and their agents' (law students, paralegal, legal assistants, investigators, and interpreters) visits are not covered by this policy. See the most recent version of RIDOC Policy #13.02 DOC, Access to Institutional Facilities by Attorney and Their Agents for access by attorneys and their agents. Other professionals, as defined below in § 1.14(A)(4)(a) of this Part, who in the course of performing their official duties must visit individual inmates, are allowed to visit said inmates at any time during the normal working day. a. Professional visits include clergy-of-record (see Part 10-00-2 of this Title, Religious Programs and Services), law enforcement officers, social workers, community health care workers (including psychiatrists), or others approved by the Warden.b. Occasionally, and with permission of the Warden, professional visitors may be allowed to visit at times not generally considered as part of the normal workday, provided advance notice is given. (1) These exceptions are granted to accommodate the professionals' time schedules and need to interact with inmates.c. In all cases of professional visits, the professional and the inmate are allowed to visit in an area other than the normal Visiting Room, and they are afforded privacy (i.e., while they may be observed by correctional staff, their conversations may not be monitored).(1) The Warden of each facility designates an area to be utilized for visits by lawyers, clergy, etc.d. All professional visitors are subject to the same rules and regulations as regular visitors.e. No individual (including law enforcement officers entering the facilities for the purpose of interviewing a particular inmate) is ever allowed to enter while in possession of a firearm or other weapon.(1) All weapons shall be properly cleared and checked at the facility's Control Center or gun locker, where provided, prior to entrance.f. Professional visitors may be excluded from visiting only for good cause and per order of the Warden, or in his/her absence the Deputy Warden, or the ADIO. (Reference § 1.10(H)(8) of this Part)g. Family members who are also clergy-of-record may be approved for an emergency clergy visit outside or regular visiting hours when authorized by the Warden/designee. (1) When visiting as a family member they are authorized to visit during established visiting hours.5. Protective Custody (PC) Inmates: Individuals in Protective Custody status are afforded the same visiting privileges and are subject to the same visiting rules and regulations as the general population of the facility in which they reside.6. Extended Visits: The Director and/or designee may authorize extended visiting privileges, other than normal visits on facility grounds, consistent with existing Departmental policies and/or programs/practices.7. Consular Visits: If it has been determined that an inmate is a citizen of a foreign country, the Warden must permit the consular representative of that country to visit on a matter of legitimate business.240 R.I. Code R. 240-RICR-20-00-1.14