Section 220-RICR-70-05-2.7 - Decision to Approve FundingA. The office of fleet operations, in consultation with the state Budget Office, will make the final determination on the allocation of funds from the State Fleet Replacement Revolving Loan Fund. Loans will be dependent on the balance of funding available in the loan fund for the respective fiscal year. While the office will make every attempt to allocate funds on an equitable basis among agencies, primary focus will be on those vehicles most in need of replacement, as determined by the office under the criteria listed in § 2.7(B) of this Part.B. The office of state fleet operations shall make the final determination on the replacement of vehicles. This determination shall be made based on criteria including, but not limited to, the age of the vehicle, mileage, and maintenance costs, how the vehicle is used and overall vehicle condition.C. Vehicles returned to the office of state fleet operations by one agency may be used to replace older vehicles or vehicles in worse condition at other agencies, in lieu of replacement with new vehicles. In such an event, a fair trade-in value will be determined by the office of state fleet operations and may be assessed to the acquiring agency, offsetting the returning agency's new vehicle costs.D. Each agency will be notified of the decisions with regards to replacement of vehicles and the allocation of funds from the loan fund within three months, if possible, of the final submission of vehicle replacement plans by all state agencies requesting replacement of vehicles. Notification will be made in writing by the office of state fleet operations.220 R.I. Code R. 220-RICR-70-05-2.7