Section 220-RICR-30-00-5.9 - Correction or Withdrawal of BidsA. Correction or withdrawal of bids may be allowed only to the extent permitted by regulations issued by the Chief Purchasing Officer. (R.I. Gen. Laws § 37-2-18(i))B. The Purchasing Agent or his designee shall be the sole determiner of whether correction or withdrawal of bids may be made without penalty.C. The Purchasing Agent shall respond to requests for correction or withdrawal within ten (10) working days, notifying the bidder of the status of his bid, bid surety and continued inclusion in the state's Bidders List.D. Correction of a bid.1. Correction of a bid at any time prior to bid opening may be permitted without penalty when a bidder requests that his bid be returned and bidder resubmits a corrected bid prior to the bid opening.2. A vendor who fails to resubmit a corrected bid before the bid opening shall be considered non-responsive.3. Requests by the apparent low bidder for correction of bids identifying all error(s) and specifying corrective action shall be submitted in writing to the Purchasing Agent and shall be re-evaluated with all other offers within five (5) working days after the bid opening.E. Withdrawal of bids. 1. Requests for withdrawal of bids shall be submitted in writing to the Purchasing Agent, providing an explanation for the action and advising the Purchasing Agent as to why the bidder should not be suspended from the state's Bidders List.2. Withdrawal of bids without the written consent of the Purchasing Agent shall result in forfeiture of bid sureties and shall result in suspension or debarment from the state's Bidders List, depending upon the severity of the violation.220 R.I. Code R. 220-RICR-30-00-5.9
Amended effective 11/28/2019
Amended effective 1/18/2024