237 Pa. Code r. 166

Current through Register Vol. 54, No. 49, December 7, 2024

Rule 166 - Maintaining Records in the Clerk of Courts

A.Generally. The juvenile court file is the official court record and shall contain all court orders, court notices, docket entries, filed documents, evidence admitted into the record, and other court designated documents in each juvenile case. These records shall be maintained by the clerk of courts and shall not be taken from the custody of the clerk of courts without order of the court.

B.Docket entries. The clerk of courts shall maintain a list of docket entries: a chronological list, in electronic or written form, of documents and entries in the official court record and of all proceedings in the case. The clerk of courts shall make docket entries at the time the information is made known to the clerk.

C.Contents of docket entries. The docket entries shall include, at a minimum, the following information:

1) the juvenile's name, last known address, date of birth, if known;

2) the names and addresses of all attorneys who have appeared or entered an appearance, the date of the entry of appearance(s), and the date of any withdrawal of appearance(s);

3) notations concerning all papers filed with the clerk, including all court notices, appearances, admissions, motions, orders, findings and adjudications, and dispositions, briefly showing the nature and title, if any, of each paper filed, writ issued, and motion made, and the substance of each order or disposition of the court and of the returns showing execution of process;

4) notations concerning motions made orally or orders issued orally in the courtroom when directed by the court;

5) a notation of every judicial proceeding, continuance, and disposition;

6) the location of exhibits made part of the record during the proceedings;

7)

a) the date of receipt in the clerk's office of the order or court notice;

b) the date appearing on the order or court notice; and

c) the date and manner of service of the order or court notice; and

8) all other information required by Rule 345.

D.Electronic Format. If a judicial district has provided for electronic filing pursuant to Rule 205, the juvenile court file in which electronic filing has been utilized may be maintained solely in an electronic format as long as copies of the documents maintained in the juvenile court file may be produced in a physical paper format.

237 Pa. Code r. 166

The provisions of this Rule 166 amended December 24, 2009, effective immediately, 40 Pa.B. 222; amended May 21, 2012, effective 8/1/2012, 42 Pa.B. 3203; amended April 6, 2017, effective 9/1/2017, 47 Pa.B. 2313; amended December 12, 2019, effective 6/1/2020, 49 Pa.B. 7573.