Or. Admin. Code § 855-041-3250

Current through Register Vol. 63, No. 12, December 1, 2024

Section 855-041-3250 - Telework: Records

(1) If a Drug Outlet Pharmacy utilizes licensees via telework the recordkeeping requirements OAR 855-041-3205 through OAR 855-041-3250 are in addition to the requirements of other recordkeeping rules of the board. Unless otherwise specified, all records and documentation required by these rules must be retained for three years and made available to the board for inspection upon request. Records of Telework Site addresses must be made available within 3 business days. Records created via telework must be stored by the Drug Outlet for at least one year and may be stored, after one year, in a secured off-site location if retrievable within three business days. Records and documentation may be written, electronic or a combination of the two.

(2) Physical records may not be stored at the Telework Site.

(3) Records may not be duplicated, downloaded, or removed when accessed via telework.

(4) Records must be stored in a manner that prevents unauthorized access.

(5) Records must include, but are not limited to:

(a) Patient profiles and records;

(b) Patient contact and services provided;

(c) Date, time and identification of the licensee accessing patient or pharmacy records;

(d) If filling prescriptions, date, time and identification of the licensee and the specific activity or function of the person performing each step in the dispensing process;

(e) List of employees performing telework that includes:

(A) Name;

(B) License number and expiration date;

(C) Address of Telework Site; and

(D) Name of the Oregon licensed Pharmacist who:

(i) Verified (A-C);

(ii) Approved licensee to telework; and

(iii) Approved each Telework Site;

(f) Audiovisual communication system testing and training;

(g) Still image capture and store and forward images must be retained according to (1);

(h) Data and telephone audio must be retained for 6 months; and

(i) Any errors or irregularities identified by the quality improvement program.

Or. Admin. Code § 855-041-3250

BP 37-2021, adopt filed 12/16/2021, effective 12/16/2021; BP 17-2022, amend filed 04/20/2022, effective 4/20/2022; BP 24-2022, temporary amend filed 04/22/2022, effective 4/22/2022 through 10/18/2022; BP 33-2022, amend filed 06/15/2022, effective 6/16/2022

Statutory/Other Authority: ORS 689.135, ORS 689.151, ORS 689.205 & 2022 HB 4034

Statutes/Other Implemented: ORS 689.155 & 2022 HB 4034