Or. Admin. R. 581-017-2024
Current through Register Vol. 63, No. 6, June 1, 2024
Section 581-017-2024 - [Effective until 9/7/2024] Summer Learning Grant Program Formula and Applications(1) The following definitions will be used in this section: (a) "Administrative Expenses" means costs not typically directly applicable to a specific project but support the business of the Recipient or program as a whole.(b) "Combined Focal Student Groups" means the aggregation of students who belong to one or more of the focal student groups listed in ORS 327.180(2)(b) and OAR 581-014-0001, for which the Department maintains a complete data set.(c) "Charter School" means a school established under ORS chapter 338.(d) "Department" means the Oregon Department of Education.(e) "Education Service District" or "ESD" means an entity established under ORS chapter 334.(f) "Eligible Entities" mean School Districts, Charter Schools, and ESDs that have Grant Allocations calculated based on the funding allocation formula.(g) "Estimated Students Served" means the estimated number of students served by Eligible Entities using Summer Learning Grant Program funds.(h) "Funds Per Student" means an amount of Summer Learning Grant Program funds allocated per student established by the Department.(i) "Grant Allocation" means the amount of Summer Learning Grant Program funds allocated to each Eligible Entity according to the Department's formula.(j) "Minimum Grant" means the minimum amount of funds that a Recipient may receive.(k) "Maximum Grant" means the maximum amount of funds that a Recipient may receive.(l) "Percentage of Students Served" means a percentage established by the Department that calculates the percentage of the total student population estimated to be served by the Summer Learning Grant Program.(m) "Recipients" means Eligible Entities awarded Grant Allocations under the Summer Learning Grant Program.(n) "School District" or "District" means an entity established under ORS chapter 332.(o) "Summer Learning Grant Program" means the program established by HB 4082 (2024).(2) The Department shall establish a formula that determines the prioritization of School Districts and Charter Schools to receive a Summer Learning Program Grant as follows: (a) The number of students belonging to one or more Combined Focal Student Groups shall be calculated for each District and Charter School;(b) The number of students belonging to one or more Combined Focal Student Groups shall be divided by the total number of students in each District and Charter School;(c) The Districts and Charter Schools shall be ranked according to the highest percentage of Combined Focal Student Group students as compared to overall District and Charter School student population.(3) The District and Charter School allocation formula for the Summer Learning Grant Program shall be calculated as follows: (a) The Department shall calculate the number of Estimated Students Served by multiplying the District's or Charter School's total student population by the Percentage of Students Served for each District and Charter School;(b) The Department shall multiply the Estimated Students Served by the Funds Per Student to arrive an allocation for the District or Charter School;
(c) If a District's or Charter School's total student population is 25 or less, then the Department shall multiply the total student population by the Funds Per Student to arrive at an allocation for the District or Charter School;(d) If the allocation for the District or Charter School is less than the Minimum Grant, then the District's or Charter School's allocation shall be increased to the Minimum Grant amount; and(e) If the allocation for the District or Charter School is greater than the Maximum Grant, then the District's or Charter School's allocation shall be decreased to the Maximum Grant amount.(4) The ESD allocation formula for the Summer Learning Grant Program shall be calculated as follows:(a) If the total student population of the ESD's component Districts is 5,000 or less, then the ESD's allocation shall be the Minimum Grant;(b) If the total student population of the ESD's component Districts is between 5,001 and 10,000, then the ESD's allocation shall be twice the Minimum Grant;(c) If the total student population of the ESD's component Districts is between 10,001 and 70,000, then the ESD's allocation shall be three times the Minimum Grant; and(d) If the total student population of the ESD's component Districts is 70,001 or greater, then the ESD's allocation shall be four times the Minimum Grant.(5) The Department shall establish the list of Eligible Entities and their Grant Allocations as follows: (a) The Department shall calculate a total allocation for each ESD;(b) The Department shall start with the District or Charter School with the highest priority under the prioritization formula; and(c) The Department shall calculate a total allocation for each District and Charter School until there are insufficient Summer Learning Grant Program funds to provide a full allocation to a District or Charter School.(d) The Department will maintain a prioritized waitlist of Districts and Charter Schools that are not Eligible Entities.(e) If an Eligible Entity does not apply for a grant, or the Department determines that an Eligible Entity does not meet the requirements of section (5) below, then the Eligible Entity will not be awarded its Grant Allocation.(f) All unused Grant Allocations will be provided to the District or Charter School with the highest priority on the waitlist until that District's or Charter School's Grant Allocation is complete.(g) Remaining unused Grant Allocations will be provided to the next District or Charter School on the waitlist as needed.(h) All Grant Allocations calculated by the Department shall be final.(6) Eligible Entities may apply for the Summer Learning Grant Program by submitting an application, on a form developed by the Department, that:(a) Describes how an Eligible Entity will meet the academic enrichment goal as described by HB 4082 (2024);(b) Describes how an Eligible Entity will meet the youth development goal as described by HB 4082 (2024);(c) Describes how an Eligible Entity will meet the equitable access, outreach, and engagement goal as described by HB 4082 (2024);(d) Provides a copy of a plan required by HB 4082 (2024);(e) Provides a letter from a partner as described by HB 4082;(f) Provides a schedule demonstrating the minimum hours of instruction required by HB 4082 (2024);(g) Describes how the Eligible Entity will provide effective and culturally responsive practices and outreach methods to ensure the enrollment of focal student groups identified by ORS 327.180(2)(b) and OAR 581-014-0001; and(h) Certifies that the Eligible Entity will comply with all reporting requirements as required by HB 4082 (2024).(7) The Department shall review all applications submitted by Eligible Entities and determine if the applications meet the requirements of section (5) above. (a) If the Department determines that an application does not meet the qualifications, then the Eligible Entity will be denied its Grant Allocation.(b) The Department may work with an Eligible Entity to correct deficiencies in the Eligible Entity's application.(c) All determinations by the Department shall be final.(8) Recipients shall use Summer Learning Grant Program funds for uses described in HB 4082 (2024).(9) Recipients may use a maximum of ten percent (10%) of their Grant Allocation for Administrative Expenses.(10) If a Recipient's partner organization, as described in HB 4082 (2024), separately bills the Recipient for Administrative Expenses, then the total amount of Administrative Expenses reimbursable by the Summer Learning Grant Program funds for both the Recipient and their partner organization shall not exceed ten percent (10%) of the Grant Allocation.
Or. Admin. R. 581-017-2024
ODE 12-2024, temporary adopt filed 03/18/2024, effective 3/18/2024 through 9/7/2024Statutory/Other Authority: HB 4082 (2024) & ORS 326.051
Statutes/Other Implemented: ORS 326.051