Or. Admin. Code § 333-540-0040

Current through Register Vol. 63, No. 12, December 1, 2024

Section 333-540-0040 - Caregiver Registry Records

(1) A caregiver registry shall:

(a) Keep records for each caregiver placed on the registry including, but not limited to:

(A) Documentation of the required criminal background check;

(B) Documentation of satisfactory references;

(C) Documentation that the caregiver has satisfied basic competency requirements and has the necessary education, skill and training to provide the services proposed to be offered to clients;

(D) Documentation that the caregiver received the caregiver registry's orientation;

(E) Documentation of continuing education;

(F) Documentation of licensure status, if applicable;

(G) A copy of picture identification; and

(H) Upon acceptance to the registry, and every three years afterwards, proof of current driver's license and auto insurance for any caregiver who provides transportation services for clients.

(b) Maintain a record of clients served by caregivers on the registry, including but not limited to the client's name, contact information, and address.

(c) Maintain client records in a manner that makes them easily retrievable.

(d) Maintain records of any complaints received and documentation of any investigation conducted by the Division or other investigative body, including any action taken and any corrective action required.

(e) Keep caregiver and client records for at least seven years from the date a caregiver is terminated with the caregiver registry.

(2) Documents kept in registry files, including but not limited to background checks, reference checks, verification of basic competency and skill requirements, and training certificates must be legible and dated, signed, or otherwise authenticated by the administrator or the administrator's designee.

(3) If a caregiver registry changes ownership, all records shall remain in the registry, and it shall be the responsibility of the new owner to protect and maintain these records for at least seven years from the date a caregiver is terminated with the caregiver registry.

(4) Before a registry terminates its business, the registry shall notify the Division where the records will be stored.

(5) Caregiver registry records shall be maintained in a secure manner that protects the confidentiality of the records, and protects the records from destruction or theft.

Or. Admin. Code § 333-540-0040

PH 9-2010, f. 6-17-10, cert. ef. 7-1-10

Stat. Auth.: ORS 443.105

Stats. Implemented: ORS 443.105