Or. Admin. Code § 333-028-0330

Current through Register Vol. 63, No. 12, December 1, 2024

Section 333-028-0330 - Local School Dental Sealant Programs: Certification and Recertification Process

(1) Certification by the Oregon Health Authority (Authority) is required before dental sealants may be provided in a school setting.

(2) Only an individual with authority to act on behalf of the Local School Dental Sealant Program (SDSP) can apply for initial certification by submitting an online Certification Application form to the Authority that is posted on the Oregon Health Authority, Public Health Division, Oral Health Program (Program) website, www.healthoregon.org/sealantcert. Instructions and criteria for submitting a Certification Application form are posted on the Program's website.

(3) The Program shall review the application within approximately 15 business days of receiving the application to determine whether it is complete.

(4) If the Program determines the application is not complete, it will be returned to the applicant for completion and resubmission.

(5) If the Program determines the application is complete, it will be reviewed to determine if it meets certification requirements described in OAR 333-028-0320.

(6) If the Program determines the Local SDSP meets the certification requirements, the Program shall:

(a) Inform the applicant via electronic mail that the application has been approved; and

(b) Schedule a virtual administrative review and an in-person, on-site verification review.

(7) If a Local SDSP does not meet certification requirements in their certification application, the Program shall choose one of the following two actions:

(a) Certification will be denied if the Local SDSP does not meet the requirements of these rules. The Program will provide the applicant with a denial letter containing the reason(s) for denial based on failure to meet the certification requirements in these rules. An applicant may request that the Program reconsider the denial of certification. A request for reconsideration must be submitted in writing to the Program within 30 days of the date of the denial letter and must include a detailed explanation of why the applicant believes the Program's decision is in error, along with any supporting documentation. The Program shall inform the applicant in writing whether it has reconsidered its decision to deny the application; or

(b) Provisional certification may be provided based on an agreed upon timeline for a corrective action plan for the non-compliant certification requirements. The Local SDSP must submit a waiver to the Program that includes an explanation of the non-compliant requirements, a plan for corrective action, and a date for meeting compliance.

(8) Once a Local SDSP is certified, the certification status is effective for the certification year of August 1 - July 31. A Local SDSP must notify the Program and Coordinated Care Organizations (CCOs) operating in the community if it terminates services for a scheduled school during a certification year. During a declared state of emergency or public health emergency, the Program may waive this notification requirement if services for a scheduled school are terminated.

(9) To remain certified, a certified Local SDSP must renew its certification no later than July 15 each year via the Program's online Renewal Certification Application form that is posted on the Program's website, www.healthoregon.org/sealantcert. Instructions and criteria for submitting a Renewal Certification Application form are posted on the Program's website. A Local SDSP must submit a completed data report twice per certification year that is approved by the Program before applying for renewal certification.

(10) The Program will notify a Local SDSP of their certification renewal status once the data report and Renewal Certification Application form are reviewed by the Program.

(11) The Program will provide CCOs with a list of certified Local SDSPs and the schools they serve, or that the Local SDSPs have requested to serve, twice per certification year.

Or. Admin. Code § 333-028-0330

PH 2-2016, f. & cert. ef. 1/29/2016; PH 3-2018, amend filed 01/16/2018, effective 1/16/2018; PH 9-2022, amend filed 01/28/2022, effective 1/28/2022; PH 69-2024, amend filed 07/30/2024, effective 8/1/2024

Statutory/Other Authority: ORS 431A.725

Statutes/Other Implemented: ORS 431A.725