Or. Admin. Code § 330-290-0090

Current through Register Vol. 64, No. 1, January 1, 2025

Section 330-290-0090 - Compliance and monitoring

(1) To ensure proper compliance and monitoring of the program, grantees and their partners must:

(a) Provide the Department access to and permit copying of all electronic and hardcopy accounts, documents, audits, and records;

(b) Cooperate fully in any inspections or other monitoring actions taken by the Department;

(c) Retain and keep accessible all program records and data as requested by the Department; and

(d) Keep records of program participants as specified in the performance agreement.

(2) The Department may conduct reviews, audits, inspections and other compliance monitoring as it deems appropriate with respect to each grantee and its partners to verify compliance with the program requirements. Grantees and their partners must cooperate fully with the Department in its compliance monitoring activities.

(3) Grantees must require by contract and monitor their partners' compliance with all program requirements including, but not limited to, recordkeeping and retention of records.

(4) Each grantee must provide a report to the Department prior to June 30 of each year with data through a date specified in the performance agreement. The report shall not include the personal information of the recipients of financial assistance, but must include:

(a) A detailed description of the grantee's, and their partner's, use of grant funds;

(b) The nature and amounts of the administrative expenses and marketing costs the grantee has incurred in providing payments under the program; and

(c) Any other information required by the Department.

(5) In addition to the reporting requirements in section (4), each grantee must provide reports during the year at a frequency determined by the Department and specified in the performance agreement. The required information may be different from items outlined in section (4).

Or. Admin. Code § 330-290-0090

DOE 7-2024, adopt filed 10/29/2024, effective 10/29/2024

Statutory/Other Authority: Oregon Laws 2023 Chapter 442 & ORS 469.040

Statutes/Other Implemented: Oregon Laws 2023 Chapter 442