Or. Admin. R. 291-158-0045

Current through Register Vol. 63, No. 6, June 1, 2024

Section 291-158-0045 - Authorized Receipts

(1) The Department will accept and process authorized money items received by Central Trust only in the form prescribed by and in accordance with the provisions of these rules, OAR 291-158-0005 to 291-158-0080.

(a) Authorized money items include:

(A) Cashier's check;

(B) Money order;

(C) Checks or warrants issued by a state, federal, or tribal government; and

(D) Checks issued by an insurance company related to the settlement of a legal action or claim.

(E) Exceptions can be made with approval from the Chief Financial Officer or designee.

(b) Authorized money items must be made payable to the Department of Corrections, and must legibly include, on the face of the remittance, the name of the inmate, the SID number of the inmate, the legal name of the sender, and the current address of the sender.

(c) Only one inmate trust account may be credited per authorized money item. Exceptions can be made with approval from the Chief Financial Officer or designee. Authorized money items should be mailed directly to the Department of Corrections, Central Trust, P.O. Box 14400, Salem, OR 97309-5077. An authorized money item mailed to the Department must include the sender's legal name and current residence address on the outside of the envelope that contains the authorized money item.

(d) Central Trust may provide an inmate with a receipt for authorized money items received and credited to the inmate's trust account upon request.

(e) The Department may require that a photo ID be submitted along with any authorized money item. Photo ID may be photocopied to be used for documentation purposes.

(2) Electronic Deposits

(a) The Department may allow the deposit of funds to an inmate trust account via electronic deposit through an approved third-party vendor.

(b) Upon request by an inmate, Central Trust may provide that inmate with a receipt for authorized money items received and credited to that inmate's trust account.

(c) The Department may require that a photo ID be submitted along with any remittance. Photo ID may be photocopied to be used for documentation purposes.

(3) Authorized money items requiring the inmate's endorsement will be sent to the appropriate functional unit to obtain the inmate's endorsement and then be returned to Central Trust.

(4) Central Trust will not forward or deliver any non-money items (e.g., correspondence, notes, and photographs) sent with or accompanying an authorized monetary item, except for authorized non-money items received from a governmental agency. Non-money items with no obvious and apparent monetary value will be discarded. Non-money items with obvious and apparent monetary value will be returned to the sender with a Mail Violation Notice.

Or. Admin. R. 291-158-0045

CD 6-1985(Temp), f. & ef. 6-17-85; CD 63-1985, f. & ef. 8-16-85; CD 20-1990(Temp), f. 9-28-90, cert. ef. 10-12-90; CD 24-1990(Temp), f. & cert. ef. 11-2-90; CD 9-1991, f. & cert. ef. 4-3-91; CD 10-1991(Temp), f. & cert. ef. 4-22-91; CD 24-1991, f. & cert. ef. 10-8-91; CD 16-1992(Temp), f. 7-31-92, cert. ef. 8-3-92; CD 1-1993, f. 1-25-93, cert. ef. 1-28-93, Renumbered from 291-158-0015(9); DOC 32-2008, f. 12-24-08, cert. ef. 12-26-08; DOC 17-2018, temporary amend filed 06/27/2018, effective 06/29/2018 through 12/24/2018; DOC 35-2018, temporary amend filed 12/24/2018, effective 12/25/2018 through 06/22/2019; DOC 11-2019, amend filed 06/19/2019, effective 6/19/2019

Forms referenced are available from the agency.

Statutory/Other Authority: ORS 179.040, 423.020, 423.030 & 423.075

Statutes/Other Implemented: ORS 179.040, 423.020, 423.030 & 423.075