Or. Admin. R. 166-200-0300

Current through Register Vol. 63, No. 9, September 1, 2024

Section 166-200-0300 - Permitting, Licensing and Certifying

Permitting, Licensing and Certifying is responsible for the application, administration and oversight of permissions granted to or by the city.

(1) Building Permit Applications - Minimum retention:

(a) If permit issued, retain 2 years;

(b) If no permit issued, retain 180 days.

(2) Building Permits - Minimum retention:

(a) Permits for completed structures, retain for the life of the structure;

(b) Demolition permits, retain 10 years after demolition;

(c) All other permits, retain 2 years after revoked or expired.

(3) Concealed Weapons Permits - Minimum retention:

(a) Denied applications and list of permits issued, retain 5 years;

(b) All other records, retain 2 years.

(4) Flood Plain Permits - Minimum retention:

(a) Permits and elevation certificates, retain 10 years after the life of structure or until area determined not to be a flood plain, whichever is longer;

(b) All other records, retain 10 years.

(5) Industrial Pretreatment Permits - Minimum retention:

(a) Permits, addenda, and modifications, retain permanently;

(b) All other records, retain 5 years after expiration or revocation.

(6) Liquor License Records - Minimum retention: 2 years after approval or denial.

(7) National Pollution Discharge Elimination System Permits - Minimum retention:

(a) Permit, addenda, and modifications, retain permanently;

(b) All other records, retain 5 years after expiration or revocation.

(8) Permit and License Records, City Issued* - Minimum retention: 3 years after expiration.

(9) Right-of-Way Permit Records - Minimum retention:

(a) Construction related records, retain 10 years after substantial completion [as defined by ORS 12.135(3)] of project;

(b) All other records, retain 2 years after expiration, revocation, or discontinuance of use.

(10) Temporary Access/Construction Easement Records - Minimum retention: 2 years after easement expires.

(11) Temporary Use Records - Minimum retention: 5 years after permit expiration.

(12) Vehicle Title and Registration Records - Minimum retention:

(a) Titles, retain until vehicle is sold or disposed of;

(b) Registration records, retain until superseded or disposition of vehicle.

(13) Water Pollution Control Facilities (WPCF) Permit Records - Minimum retention:

(a) Permit, addenda and modifications, retain permanently;

(b) All other records, retain 5 years after expiration or revocation.

(14) Wetlands Removal and Fill Permits - Minimum retention: 30 years.

Or. Admin. R. 166-200-0300

OSA 2-2014, f. & cert. ef. 8-7-14; OSA 21-2018, minor correction filed 11/28/2018, effective 11/28/2018

Statutory/Other Authority: ORS 192 & 357

Statutes/Other Implemented: ORS 192.005 - 192.170 & 357.805 - 357.895