Okla. Admin. Code § 780:10-7-2

Current through Vol. 42, No. 8, January 2, 2025

Section 780:10-7-2 - Student accounting system

(a)Data collection.

(1)Report submissions. Each local education agency or eligible recipient shall submit student accounting reports by the established due dates as instructed by the Information Management Division.

(2)Program enrollment data. Each local education agency or eligible recipient shall submit enrollment information for every student who received Career Tech services during the school year or fiscal year as instructed by the Information Management Division.

(3)Completion/Follow-Up Report. Technology centers are required to submit completion data on all students enrolled in full-time programs. Placement information is required on all students identified as concentrators or program completers. Placement data is also required on all twelfth grade enrollees in the comprehensive schools.

(4)Other Requests for Data. As federal and state requests for data change, other types of data may be requested from each local education agency or eligible recipient. Instructions will be provided from the Information Management Division as needed to explain reporting requirements and due dates.

(b)Data requests.

(1)Student data analysis requests. All requests for student data analysis shall be directed to the Information Management Division. Specialized or very detailed data analysis should be requested at least three weeks prior to the needed date to allow adequate time for computer programming and/or manual data compilation.

(2)Documentation; non-staff requests. All information released shall be dated and documented with the date of request, person to whom data is released, and purpose of data's use. Non-staff information requests will be completed within a reasonable time.

(3)Release of data. All data requests that require the release of individual identifiable student data to anyone outside the Department must receive prior approval from the State Director. Third parties receiving such data are to protect against re-disclosure of the information.

Okla. Admin. Code § 780:10-7-2

Amended at 9 Ok Reg 2599, eff 6-25-92 ; Amended at 10 Ok Reg 1869, eff 5-13-93 ; Amended at 11 Ok Reg 1881, eff 6-13-94 ; Amended at 13 Ok Reg 3421, eff 8-12-96 ; Amended at 14 Ok Reg 2013, eff 5-27-97 ; Amended at 16 Ok Reg 3191, eff 7-12-99 ; Amended at 18 Ok Reg 3272, eff 7-26-01 ; Amended at 22 Ok Reg 2274, eff 7-1-05 ; Amended at 30 Ok Reg 1879, eff 7-15-13

Amended by Oklahoma Register, Volume 34, Issue 24, September 1, 2017, eff. 9/11/2017