Okla. Admin. Code § 752:11-7-3

Current through Vol. 42, No. 3, October 15, 2024

Section 752:11-7-3 - Bid submittal

(a)Bid preparation. Bids must be prepared in accordance with any instructions provided in the solicitation.

(b)Competitively-Bid Projects. Competitive bids cannot be submitted by telephone or fax machine. Competitive bids may be delivered in person, electronically, by the U.S. Mail, or by any of the express/delivery services available during regular business hours, 8:00 AM to 5:00 PM weekdays. Each envelope or electronic submission shall contain only one bid. Bids received after the time specified in the bid documents cannot be accepted. The following information must be placed on the outside of each sealed bid envelopeor, if electronically submitted, in the subject line of the submission:

(1) Company name and address.

(2) Description of project.

(3) Project number and trade, i.e. 10 HVAC.

(4) Closing date and time.

(c)Non-Competitively Bid Projects. For projects under between $25,000 to $100,000, written bids shall be received as indicated in the solicitation, which may permit the submission of bids electronically. Before a construction contract shall be awarded, the following must be assembled:

(1) A properly signed requisition form.

(2) Three (3) or more original written bids, when possible, including any declined bids, signed by the bidders.

(3) Scope of work with detailed requirements.

(4) Acceptance letter to award the contract.

Okla. Admin. Code § 752:11-7-3

Adopted by Oklahoma Register, Volume 36, Issue 24, September 3, 2019, eff. 9/18/2019

Amended by Oklahoma Register, Volume 40, Issue 23, August 15, 2023, eff. 9/1/2023