Okla. Admin. Code § 752:11-1-6

Current through Vol. 42, No. 3, October 15, 2024

Section 752:11-1-6 - Transparency

The Authority purchases a substantial volume of goods and services while maintaining over 1,500,000 square feet of hospital, clinical, academic, and office space. These goods and services should be acquired through an open and competitive process, which shall include:

(1) Acquisitions and all other financial matters related to the Authority are subject to the provisions of the Open Records Act unless otherwise specified in Title 63.

(2) The Authority will have an annual audit performed by a nationally-recognized auditing firm or the State Auditor and Inspector. Said audit will be provided to the Board, House of Representatives, Senate, Governor, OMES, and State Auditor and Inspector [63 O.S. § 3208(A)(13) ].

(3) Acquisition records shall be maintained for a minimum of seven (7) years following completion and/or termination of the acquisition provided all audits have been completed, all applicable audit reports have been accepted and resolved by all applicable federal and state agencies, and provided no legal actions are pending. If an audit, litigation, or other action involving such records is started before the end of the seven (7) year period, the records shall be maintained for two (2) years from the date all issues arising from the audit, litigation or action are resolved or until the end of the seven (7) year retention period, whichever is later. Acquisition files shall contain justification for the acquisition supporting documentation, copies of all contracts, if any, evaluations, and written reports if required by contract [74 O.S. § 85.39(C)]. Records relating to acquisitions using federal or restricted funding sources shall comply with retention requirements dictated by those sources if those requirements are in excess of statutory requirements [74 O.S. § 85.39(C)].

(4) The Authority will provide a copy of its inventory to OMES in accordance with statute.

Okla. Admin. Code § 752:11-1-6

Adopted by Oklahoma Register, Volume 40, Issue 23, August 15, 2023, eff. 9/1/2023