Okla. Admin. Code § 730:1-3-7
Current through Vol. 41, No. 24, September 3, 2024
Section 730:1-3-7 - Meeting agenda; Unanimous Consent Docket(a) The Commission shall publish an agenda which shall set forth each item to be considered by the Commission at its regular meeting or during a special meeting. Each item on the agenda shall be fully supported by a written explanation of the action requested and the reasons for taking the proposed action. Except as provided in this section, agenda items shall be presented separately in open meeting of the Commission. Items requiring an executive session of the Commission shall be placed on the agenda and presented in accordance with the Oklahoma Open Meeting Act.(b) Matters of a routine nature requiring approval of the Commission may be placed on a "Unanimous Consent Docket" and will be considered by the Commission as one item. Matters placed on the "Unanimous Consent Docket" may include, but are not limited to, additions to the County Bridge Program not involving Federal or state funds; programming of At-Grade Railroad Signalization Projects; changes in traffic control; changes in speed limits; programming of County Road projects not involving Federal or state funds; settlement of claims; land sales and supplemental agreements and additional appropriations not exceeding a total of $150,000.00. All matters to be included in the "Unanimous Consent Docket" shall be fully supported by a written explanation of the matter. Any member of the Commission may request that a matter be removed from the "Unanimous Consent Docket" and separately considered. If such a request is made the matter shall be removed from the docket and presented for separate consideration by the Commission.(c) The Department shall conduct a monthly agenda meeting to prepare the agenda for the next Commission meeting and review the items to be presented. One unnumbered copy of each agenda item shall be submitted to the secretary for the Commission not later than twenty-four (24) hours prior to the agenda meeting. Each item to be presented to the Commission shall be reviewed in the agenda meeting and agenda item numbers will be assigned. Before close of business on the day following the agenda meeting, personnel presenting agenda items at the Commission meeting shall deliver one (1) properly numbered copy of the items to the secretary for the Commission. The secretary for the Commission shall prepare Commission meeting packets which will be mailed on the Friday following the agenda meeting to each member of the Commission. A copy of the Commission meeting packet shall also be forwarded to the Director, Secretary of Transportation, and the Media and Public Relations Division. In the event an item considered at the agenda meeting is not submitted to the secretary for the Commission in time to be included in the Commission meeting packet, the office originating the item shall be responsible for submitting four (4) copies of the item to the secretary for the Commission and the originating office shall mail the item with transmittal letter to each Commissioner. Items which are not considered at the agenda meeting shall not be added to the Commission agenda without the permission of the Chairman of the Commission or the Director.(d) Transportation Commission regular meetings are for the purpose of transacting business. They are not public hearings. Presentations to the Commission by persons other than members of the Legislature, representatives of the Governor or employees of the Department shall not be placed on the Commission agenda without the express permission of the Chairman of the Commission or the Director.Okla. Admin. Code § 730:1-3-7
Amended at 12 Ok Reg 1833, eff 6-12-95; Amended at 16 Ok Reg 2024, eff 6-11-99Amended by Oklahoma Register, Volume 38, Issue 24, September 1, 2021, eff. 9/11/2021