Okla. Admin. Code § 725:30-12-5

Current through Vol. 42, No. 3, October 15, 2024

Section 725:30-12-5 - [Effective until 11/1/2024] Reserved/assigned and group camping

(a) Reservations and reservation priorities - reserved/assigned camping.

(1) Individual camping reservations are accepted up to eleven months in advance.

(2) All sites must be reserved prior to occupancy. No sites within the parks system are available on a first-come basis.

(3) Sites shall be reserved by site type and by site number, unless the Manager determines otherwise.

(4) All reservations shall be made online via www.travelok.com/state-parks.

(5) A non-refundable portal fee and reservation fee shall be assessed for each campsite reserved online or with the assistance of park office staff.

(6) Minimum Stay

(A) The minimum reservation shall be for 2 nights on weekends and 3 nights on holiday periods.

(B) At the discretion of the Manager, single night reservations may be accepted less than 30 days prior to arrival.

(7) Deposits.

(A) Non-Holiday Periods deposits:

(i) A deposit equal to the first night's rental /or the entire stay is required for reservations on non-holiday weekends, at the discretion of the Manager.

(ii) The deposit is in addition to the non-refundable portal fee and reservation fee.

(iii) Deposits for online reservations must be made with a credit or debit card.

(iv) Deposits may be made by presenting cash, credit card, check or money order to the park unit. Reservations made with a cash, check or money order deposit are not confirmed until that deposit is received by the park unit.

(B) Holiday periods and special event deposits. Reservations for Memorial Day, 4th of July and Labor Day holiday periods and special events must be secured with a deposit equal to the rental for the full stay.

(C) Other Deposits

(i) Other dates may require a deposit equal to the full length of stay.

(ii) Dates requiring a deposit equal to the full length of stay will vary from park to park.

(iii) All dates requiring a deposit equal to the full length of stay will be prominently displayed (on the Oklahoma State Parks Reservations System homepage for each park).

(8) Confirmed Reservations

(A) A reservation is confirmed when the non-refundable portal fee, reservation fee and applicable deposit is paid.

(B) The customer will receive an e-mail confirmation upon receipt of payment.

(C) The reservation confirmation will provide the reservation confirmation number for each reservation and detailed reservation information that includes but is not limited to: customer name; customer e-mail address; name of the state park; arrival date; departure date; type of RV site reserved; and the total amount charged for each reservation.

(9) Reservation Cancellation

(A) The customer must cancel their reservation ten (10) business days or more prior to the scheduled arrival date to receive a refund of the deposit.

(B) The portal and reservation fees incurred at the time of the reservation are not refundable.

(C) Reservations cancelled less than ten (10) business days prior to the scheduled arrival date will be subject to forfeiture of the deposit. The portal and reservation fees shall not be refunded.

(10) Reservation modification

(A) A reservation may be modified one (1) time after the reservation is completed and a confirmation number assigned without incurring additional portal or reservation fees.

(B) Reservation modifications that result in an upgrade to the campsite type may require an additional deposit before the modified reservation is confirmed.

(C) A second request to modify a reservation may result in cancellation of that reservation and reservation cancellation rules will apply.

(11) Reservation Limitations - Number of Reservations

(A) The Oklahoma State Parks Reservations System may establish a limit on the number of reservations per on-line session (placed in the reservation cart).

(B) A separate portal fee and reservation fee is charged for each reservation session

(12) Deposit requirements apply to each reservation.

(A) Late Arrivals. A confirmed reservation will be held until 10AM on the day following the schedule arrival.

(B) Early Departures. Departures after arrival to the park will be considered as a cancellation of the reservation by the guest resulting in the forfeiture of the portal and reservation fees and may also include forfeiture of the total rental fee for the dates associated with the reservation.

(13) Change of location after arrival. If a customer chooses to move from the site assigned by the park unit or the site they reserved, customer must reserve the new site prior to occupation and may not be refunded for the original reservation by the park.

(14) One tent may be established in the immediate area of a rented site and an added site fee may be imposed at the discretion of the Manager in accordance with 725:30- 8-3(e)(3).

(15) The provisions in (a)(1) through (a)(13) of this subsection apply only to State Parks reserved camping.

(b) Reservation and reservation priorities - group camping.

(1) Reservations shall be accepted for groups when there will be five (5) or more sites occupied by the group for 2 or more consecutive nights or three (3) consecutive nights on holiday periods. At the Manager's discretion, reservations for groups (5 or more sites) may be requested for dates not in excess of three years from the date of application.

(2) A reservation can be made by contacting the park unit in which the reservation is requested 75 days in advance of the date of arrival.

(3) Reservations shall be made by one (1) person representing the entire group. The group representative shall provide the park unit:

(A) The arrival and departure dates;

(B) The number of campsites which will be occupied by the group; and

(C) The number of members applicable to a discount as defined in 725:30-6-1.

(4) The provisions (1) through (3) of this subsection apply only to state Parks offering reserved group camping.

(5) Advance deposits are available for groups. Deposits shall be coordinated by the group representative 60 days in advance of arrival date in accordance with the following requirements:

(A) The group representative shall coordinate with the Manager to secure the quantity of sites needed for the group occupancy dates.

(B) Individual group members have a fixed time to make contact with the Manager and pay appropriate deposit for the site rented.

(C) Sites not secured by a deposit ten days in advance of the group occupancy date may be released by the Manager.

(6) Visitation and reservation circumstances shall dictate consecutive site allocation for groups.

(c) Reservation and reservation priorities - rallies and large groups.

(1) Reservations shall be accepted outside of campgrounds for groups in excess of 20 recreational vehicle units where park facilities can accommodate the size of the group.

(2) A reservation can be made by contacting the park unit in which the reservation is requested 75 days in advance of the date of arrival.

(3) Reservations shall be made by one (1) person representing the entire group. The group representative shall provide the park unit:

(A) The arrival and departure dates;

(B) The number of campsites which will be occupied by the group; and

(C) The number of members applicable to a discount as defined in 725:30-6-1.

(4) A deposit shall be required in accordance with the terms set forth in (b) (5) of this section.

(5) Notice of cancellation for the entire group shall be received by e-mail, mail or telephone from the group representative ten days in advance of the occupancy date or the deposit amount will be deducted from the security bond deposit or the deposit will be forfeited for non-security bond deposits.

(6) A Permit requiring liability insurance may be required contingent upon activities conducted by the group in accordance with the rules set forth in Subchapter 16 of this Chapter.

(7) Upon arrival the group representative or designee shall provide payment for the balance of the reservation period for the entire group.

(d) Transferring of reservations. The transferring of reservations is prohibited. Reservations that are transferred to another party shall be immediately canceled by the Department and no refund shall be given. The party receiving the reservation will be liable to pay all fees associated with the occupancy of the reservation to the Department.

Okla. Admin. Code § 725:30-12-5

Added at 10 Ok Reg 3235, eff 6-25-93; Amended at 11 Ok Reg 2869, eff 6-13-94; Amended at 22 Ok Reg 2654, eff 7-11-05; Amended at 23 Ok Reg 2012, eff 6-11-06; Amended at 27 Ok Reg 2586, eff 7-25-10; Amended at 29 Ok Reg 1820, eff 10-10-12

Amended by Oklahoma Register, Volume 35, Issue 24, September 4, 2018, eff. 10/1/2018

Amended by Oklahoma Register, Volume 38, Issue 24, September 1, 2021, eff. 9/11/2021

Amended by Oklahoma Register, Volume 39, Issue 24, September 1, 2022, eff. 9/11/2021