Okla. Admin. Code § 670:20-5-3

Current through Vol. 42, No. 3, October 15, 2024

Section 670:20-5-3 - Tribal vessel registration information integration

(a)Information integration process. Federally recognized Indian tribes registering vessels in this state may provide specific ownership and registration information to Service Oklahoma, under parameters established by Service Oklahoma. Upon receipt of such properly configured tribal vessel information, Service Oklahoma will incorporate it into the general vessel registration database.

(b)Registration numbers provided to tribe. To facilitate the reporting of tribal vessel information to Service Oklahoma, Service Oklahoma shall provide to the tribe a series of vessel registration numbers, to be distributed by the tribe to its vessel registrants. The vessel registration numbers will be assigned to the tribe following receipt by Service Oklahoma of the tribe's written request to participate in the vessel registration information reporting program.

(c)Information required from tribe. The extent of ownership and registration information provided for each vessel is to be in accordance with regulatory requirements of the United States Coast Guard and is to include:

(1) Name and complete address of vessel owner;

(2) Hull Identification Number (HIN) of vessel;

(3) Vessel Registration Number assigned to the vessel by the tribe;

(4) Year, make and model of vessel;

(5) Horsepower of motor, when applicable (i.e. inboard or inboard/outboard);

(6) Length of vessel, expressed in feet and inches;

(7) Use, type, hull material, propulsion type and fuel type, provided pursuant to accepted United States Coast Guard terminology and utilizing Service Oklahoma's corresponding number coding system;

(8) Registration expiration, expressed as mmddyy (example: June 20, 2009 = 062009);

(9) Date of tribal transaction corresponding to the information provided; and

(10) Tribal name.

(d)Information format. The required vessel information is to be provided to Service Oklahoma by the tribe in an electronic format outlined by Service Oklahoma. The electronic format requirements shall be made available by Service Oklahoma in printed form and provided to any requestor. In general, and subject to modification as system processes change, the vessel information is to be configured as follows:

(1) File Transfer Protocol (FTP) transmission format; and

(2) Flat file; text format; fixed block records.

(e)Information reporting schedule. Within ninety (90) days of being provided vessel registration numbers by Service Oklahoma, the tribe will provide to Service Oklahoma an electronic copy of the tribe's complete current vessel registration file. Thereafter, updates to the file are to be provided to Service Oklahoma by the tribe at least every thirty (30) days. At the option of the tribe, the file updates may contain either the entire vessel file, intended to completely replace all earlier information submitted by the tribe, or contain only vessel records that have been changed/updated since submission of the previous file.

(f)Records correction. It shall be the responsibility of the tribe to immediately provide to Service Oklahoma corrections to any inaccurate vessel information previously submitted to Service Oklahoma.

(g)File records retention. Service Oklahoma will retain individual tribal vessel registration information in the database until the registration for any vessel reflects a delinquent expiration of at least six (6) months.

(h)Failure to properly report. It shall be the responsibility of the tribe to report vessel information under the conditions outlined above. Should a tribe fail to comply with the information reporting guidelines outlined above, Service Oklahoma may, at its discretion, delete the tribe's vessel information from the Service Oklahoma computer file and/or deny requests of the tribe for additional vessel registration numbers.

Okla. Admin. Code § 670:20-5-3

Adopted by Oklahoma Register, Volume 41, Issue 23, August 15, 2024, eff. 8/25/2024