Okla. Admin. Code § 670:10-3-3

Current through Vol. 41, No. 24, September 3, 2024

Section 670:10-3-3 - Maintenance of required indexes and files

(a)Files to be retained. A licensed operator shall maintain records of semimonthly reports generated and related financial information pertaining to the collection and disposition of all monies due the state. Copies of individual transaction receipts are not required to be retained, unless the transaction required some special action or notation, or retention was specifically requested by Service Oklahoma. Copies of documentation supporting any insurance verification override are to be retained. Copies of Vehicle Information Requests are to be retained. All referenced retained records are to be maintained by licensed operator for a period of two (2) years.

(b)Disposition of files containing applicant information. When disposing of files or records, the licensed operator is responsible for the proper destruction of any file or record containing confidential applicant information that was either generated by, or submitted to, his or her agency. The file or record is to be destroyed to the extent no such confidential information may be recovered.

Adopted by Oklahoma Register, Volume 41, Issue 23, August 15, 2024, eff. 8/25/2024