Okla. Admin. Code § 655:10-7-2

Current through Vol. 42, No. 8, January 2, 2025

Section 655:10-7-2 - [Effective until 9/14/2025] Typing and word processing requirements

When preparing rules and documents that will be submitted to the OAR for publication in the Register, agencies shall comply with each of the following typing requirements and restrictions:

(1)Requirements.

(A) Use word processing software that is provided by the OAR as compatible with the software used for processing documents into the OAR's databases. [See also 655:10-9-1 (relating to electronic copies)]

(B) Set the font size to 11 or 12.

(C) Type in the conventional uppercase and lowercase format (not all capital letters or "small caps"), unless otherwise specifically required in this Chapter (e.g., centered Title, Chapter, Subchapter, Part headings are typed in uppercase letters).

(2)Restrictions.

(A) Underscoring is reserved for the purpose of showing new language in rules. Do not underscore letters, numbers, words, or symbols except as expressly reserved by this subparagraph. [See also 655:10-5-2 and 655:10-5-3 (relating to identifying language in new and amended rules)] For example, when typing the title of a book or other publication which is traditionally underscored, use some method other than underscoring or italicization to identify the title, such as capitalization or quotation marks.

(B) Strikeouts are reserved for the purpose of showing deleted or revoked language in existing rules. Do not strikeout letters, numbers, words, or symbols except as expressly reserved by this subparagraph. [See also 655:10-5-3 and 655:10-5-4 (relating to identifying language in amended and revoked rules)]

(C) Italics may not be used in rules except to identify language quoted from statutes, constitution, or other legal instruments. Do not italicize letters, numbers, words, or symbols except as expressly reserved by this subparagraph. [See also 655:10-5-12 (relating to quoting from legal instruments)]

(D) Do not force hyphenation to phonetically split words at the ends of lines.

(E) Do not use tables or columns within the text of a Section unless absolutely necessary [see 655:10-3-37 (relating to graphics in rules)]. Do not use tables or columns in preambles or notice documents. The format of tables and columns is not retained (except in images in Appendices) when a document is moved to the database and published in the Register and Code.

(F) Do not center text within Sections, preambles, or notice documents. The centering is not retained (except in Appendices) when a document is moved to the database and published in the Register and Code.

(G) When using a fraction, formula, or equation (except in images in Appendices), do not use underscoring for a division line. The underscoring will be lost when amendatory language is removed from Sections. Instead, use the division sign (÷), the words "divided by," or a slash. For example:

(i) [(y - .8) + (z - 1.2)] ÷ (y + z)

(ii) [(y - .8) + (z - 1.2)] divided by (y + z)

(iii) [(y - .8) + (z - 1.2)] / (y + z)

(H) Do not draw boxes around, or lines above, below, or around text (except if needed in Appendices).

(I) Do not use unusual word processing features, such as small caps, styles, hard back tabs, index codes, etc. (except if needed in Appendices images).

(J) Do not change font size (except superscript and subscript) or font style (except italics and bold) in a document. Font changes, other than those in Appendices, are not retained when the document is moved to the database and published in the Register and Code.

(K) Do not add extra horizontal spacing (blank lines), except in Appendix images or as otherwise specifically required in this Chapter. If used (other than in Appendices), the extra spacing will not be retained when the document is moved to and published in the Register and Code.

(L) Do not use dot leaders.

(M) Do not include extraneous information, such as information sometimes added to identify the electronic location of the document (e.g., file name, path, date, drafter's initials, etc.)

Okla. Admin. Code § 655:10-7-2

Amended by Oklahoma Register, Volume 41, Issue 14, April 1, 2024, eff. 3/4/2024, exp. 9/14/2025 (Emergency)