Okla. Admin. Code § 655:10-3-37

Current through Vol. 42, No. 8, January 2, 2025

Section 655:10-3-37 - [Effective 9/14/2025] Graphics and appendices

(a)"Graphics" defined; graphics as regulatory text. Graphics are tabular materials, forms, illustrations, diagrams, maps, charts, graphs, figures, and other pictorial material. Unless labeled as supplemental information in a rule document, graphics are considered regulatory text.

(b)Use limited. A graphic should be used only when an agency deems it absolutely necessary. Rules must be in narrative form whenever possible.

(c)Reproducing colors; size.

(1) Colors may not be used in graphics, as colors cannot be reproduced in the Register or Code.

(2) The area of text for graphics in Appendices may not exceed 71/2 inches by 10 inches. If an agency cannot comply, by reduction or other means, the agency must contact the OAR. Exceptions to this paragraph will be made only at the discretion of the OAR.

(d)Location.

(1)Graphics in appendices. When an agency finds that use of a graphic is absolutely necessary and that the regulatory text cannot be stated in narrative form, the agency must:

(A) place the graphic in an Appendix, except as allowed in (2) of this subsection. Appendices are prepared pursuant to 655:10-3-24.1 and added, amended, or revoked pursuant to (e) of this Section; and

(B) cite the Appendix in the text of at least one applicable Section (e.g., "as set forth in Appendix A of this Chapter").

(2)Graphics within Sections.

(A)Restrictions. A graphic should rarely be included within a Section, as described in this subparagraph.

(i) A graphic may be included within a Section only if:

(I) the agency determines that use of the graphic is absolutely necessary and that the regulatory text cannot be stated in narrative form;

(II) the agency determines that placement of the graphic in an Appendix would be inappropriate;

(III) the graphic can be easily typed within the text margins of the Section; and

(IV) the graphic's contents consist only of words, numbers, or other characters that can be typed; and

(V) the graphic can be easily amended using strikeouts and underscoring.

(ii) If any one of the characteristics described in (i)(I) through(V) of this subparagraph does not apply to a graphic, the graphic must be:

(I) placed at the end of the Chapter and prepared as an Appendix, as described in (1) of this subsection, or

(II) expressed in a narrative style, within the usual subdivision numbering scheme of a Section.

(iii) When a graphic is included within a Section, the graphic must be preceded by appropriate introductory language which explains its function and contents (e.g., "The following table sets forth the requirements for ...:").

(B)Format. A graphic typed within a Section may not be numbered in any manner; however, the graphic may have a heading.

(e)Amending, revoking, adding, deleting graphics and Appendices. When amending, revoking, adding, or deleting graphics or Appendices, the agency shall identify the changes pursuant to the following:

(1)Amending graphics and Appendices.

(A)Graphics in Sections. When amending a graphic within a Section, the agency shall indicate the changes with strikeouts and underscoring.

(B)Appendices. When amending an Appendix, the agency shall amend the Appendix by revoking and reenacting the Appendix as set forth in 655:10-5-3(a)(2).

(2)Adding, deleting, and revoking graphics and Appendices.

(A)Graphics in Sections.

(i)Adding graphics in Sections. When adding a graphic within a Section, the agency shall underscore the text of the graphic.

(ii)Deleting graphics in Sections. When deleting a graphic within a Section, the agency shall strikeout the text of the graphic.

(B)Appendices.

(i)Adding graphics and Appendices.

(I)Adding graphics to existing Appendices. When adding a new graphic to an existing Appendix, the agency shall amend the Appendix by revoking and reenacting the Appendix as set forth in 655:10-5-3(a)(2).

(II)Adding Appendices. When adding an Appendix, the agency shall type the word [NEW] approximately two spaces after the centered Appendix heading. The text of the Appendix is not underscored. [See also 655:10-5-2(a)(2) (relating to new Appendices)]

(ii)Deleting graphics in Appendices; revoking Appendices.

(I)Deleting graphics in existing Appendices. When deleting a graphic in an existing Appendix, the agency shall amend the Appendix by revoking and reenacting the Appendix as set forth in 655:10-5-3(a)(2).

(II)Revoking Appendices. When revoking an Appendix, the agency shall type the word [REVOKED] approximately two spaces after the centered Appendix heading. The text of the revoked Appendix is not stricken. [See also 655:10-5-4(a)(2) (relating to revoked Appendices)]

(f)Renumbering or reserving Appendices. Appendices may be renumbered as set forth in 655:10-5-8 or reserved as set forth in 655:10-3-29.

Okla. Admin. Code § 655:10-3-37

Amended at 9 Ok Reg 2983, eff 7-13-92; Amended at 14 Ok Reg 1161, eff 4-1-97 (emergency); Amended at 15 Ok Reg 3353, eff 7-15-98; Amended at 16 Ok Reg 2597, eff 7-1-99

Amended by Oklahoma Register, Volume 41, Issue 14, April 1, 2024, eff. 3/4/2024, exp. 9/14/2025 (Emergency)