Okla. Admin. Code § 565:1-1-7

Current through Vol. 42, No. 8, January 2, 2025

Section 565:1-1-7 - Records

(a)Records retention and disposition. Documents are retained by the OBPVS for at least the minimum amount of time required by state law that applies to archives and records. A records disposition schedules listing retention periods for each record is available upon request to the OBPVS.

(b)Confidential and open records. Most records are available for public inspection and release, but some are not. The records that are not available for general public access are records that laws require or permit the Board to keep confidential. In general, only the financial statements of an applicant or licensed school are retained as confidential and may be released only upon presentation of a proper Subpoena and allowing the original filer to defend the confidential nature of the filing in hearing for individual proceeding or through declaratory ruling in accordance with 565:1-3-3 or 565::1-3-4, respectively.

(c)Inspection and release of records. People may inspect and request a copy of a record that is not confidential during regular business hours according to procedures that protect the integrity and organization of the records. All requests shall be given prompt attention . However, to prevent disruption of the OBPVS' essential functions, requests for copies of large or extensive files shall be scheduled for fulfillment, by staff, at a later date.

(d)Copy fees. The OBPVS shall charge fees that are consistent with 51, O.S. § 24A.5 of the Oklahoma Statutes . The amount of fee shall be clearly posted in the Board's office.

Okla. Admin. Code § 565:1-1-7

Added at 12 Ok Reg 2901, eff 7-13-95

Amended by Oklahoma Register, Volume 32, Issue 24, September 1, 2015, eff. 9/11/2015