Okla. Admin. Code § 532:15-7-1

Current through Vol. 42, No. 6, December 2, 2024

Section 532:15-7-1 - Records

(a)Operations records. Commercial pet breeders shall create, maintain, and keep records of operations, and they shall keep the operation records at the address specified in the license. The operations record shall consist of a list describing, as defined in the Chapter, all pets, that have been born, housed or kept in the facility at any time during the preceding two years, and stating the disposition of all pets listed. In describing the disposition of any pet, the commercial pet breeder shall record the following:

(1) if the animal was sold or otherwise transferred, the manner and location of the sale, transfer, or other disposition, and the purchaser's name and address, if the commercial pet breeder shipped or otherwise transported the animal to the purchaser;

(2) that the pet is still on the premises, or

(3) if the pet died while at the facility, the date of death and cause of the death.

(b)Veterinary treatment records. Commercial pet breeders shall keep at each licensed facility treatment records for each pet currently housed at the facility or that has been housed at the facility at any time during the preceding 2 years, which records shall identify and specifically describe the pet and list all veterinary treatment or contact that the pet has received while the pet was housed at the commercial pet breeder facility, including the date and result of the pet's annual health evaluation, all other visits to or by a veterinary doctor, a list of every medication, treatment, or immunization the pet has received and the date on which it was administered to the animal. With respect to any visits to veterinary doctors, the commercial pet breeder shall record in the veterinary record the reason for the visit and a summary of the observations and recommendations made by the veterinary doctor. With respect to any medications or treatments, the commercial pet breeder shall record in the veterinary record the name of the prescribing veterinary doctor, the name of the medication, the amount of the medication, and the dates on which it was administered to the pet.

(c)Sales records. Commercial pet breeders shall keep at their facility records of all sales or disposition of pet the commercial pet breeder has owned or has housed at the licensed facility at any time during the preceding 2 years. In the sales records, commercial pet breeders shall describe each sold or disposed pet and with respect to each pet list the date of transaction, the location of the transaction, the sale price, whether the commercial pet breeder transported or shipped the pet for delivery, including the location of the recipient, the age of the pet, and the name and address of the purchaser.

(d)Purchase records. Commercial pet breeders shall keep at their facility records of all pets the commercial pet breeder has purchased or otherwise acquired at any time during the preceding 2 years, which record shall include the date of the transaction, the name and address of the seller, and a description of each pet received, including the age of each pet at the time it was acquired by the commercial pet breeder.

(e)Breeding records. Commercial pet breeders shall keep at their facility breeding records, which, for each adult female animal shall list the dates she was bred, the dates on which her puppies or kittens were born, and the number of puppies or kittens in each litter.

(f)Documentation. For each pet, commercial pet breeders shall keep copies of documents evidencing the information that must be contained in the pet breeder's records, including veterinary reports, sales receipts, and shipping invoices.

(g)Review of records by the Board. Commercial pet breeders shall make all records required by this section immediately available for review during regular business hours upon receiving a request from the Board, a Board investigator, or a Board inspector.

(h)Length of records. Commercial pet breeders shall keep all of the records required by this section for each pet that was born or housed at the facility at any time during the immediately preceding two years. Commercial pet breeders may discard records related to animals that have not been at the facility at any time within the last two years.

(i)Records of activities before July 1, 2011. With respect to pets that are no longer located at the facility on July 1, 2011, commercial pet breeders shall not be required to create records for activities having occurred within the two years immediately preceding July 1, 2011. With respect to pets housed or born at the commercial pet breeder's facility after July 1, 2011, commercial pet breeders shall keep all existing records and documentation that provide any of the information required by this section, and they shall begin to create the records required by this section with information arising on or after July 1, 2011.

Okla. Admin. Code § 532:15-7-1

Added at 28 Ok Reg 2306, eff 7-25-11