Okla. Admin. Code § 5:11-3-9

Current through Vol. 42, No. 8, January 2, 2025

Section 5:11-3-9 - Forms

The forms prescribed by the Board shall include but not be limited for the following:

(1)Certificate of authority. The Board shall establish separate forms for the initial application for a certificate of authority, a temporary certificate of authority, annual renewal of a certificate of authority, and transfer of ownership of certificate of authority.

(2)Permit.

(A) The Board shall establish separate forms for the initial application for a permit and for the annual renewal of a permit.

(B) The form shall include an affidavit prepared by the appropriate District Court Clerk and County Clerk certifying the status and availability of the county records.

(C) Each form regarding an initial application for a permit shall include a general statement of the law and instructions directing how the forms should be completed.

(D) The applicant for a permit shall provide the Board a list of all employees and third party providers involved in the construction of the abstract plant.

(3)License. The Board shall establish separate forms for the initial application for an abstract license and for the annual renewal of a license.

(4)Uniform Abstract Certificate. The Board shall establish a form which will provide to the consumer information including but not limited to:

(A) the authority for providing an abstract of title;

(B) the items being certified;

(C) beginning page and ending page;

(D) if the abstract certification excepts oil, gas, and other minerals, in which case substantial compliance with the following language shall be used: Except instruments of any kind and character relating to all oil, gas, and other minerals, including but not limited to deeds, grants, leases, assignments and releases thereof, all of which instruments are omitted and excepted entirely from this abstract.

(E) the period covered; and

(F) the signature and license number of the licensee.

(G) certificate of authority number; and

(H) date of issuance.

(5)Final Title Report. The Board shall establish a form for a Final Title Report which will provide to the consumer information including but not limited to:

(A) the authority for providing a Final Title Report;

(B) the items being certified;

(C) the period covered;

(D) the signature and license number of the licensee;

(E) certificate of authority number; and

(F) date of issuance.

(6)Abstract Rates filing. The Board shall establish a form to be used to file annually the statutorily mandated list of abstracting fees.

(7)Public Complaint. The Board shall create a sample form for use by an individual filing a written complaint with the Board. Substantial compliance with the requirements set out in the form shall be sufficient for the Board to accept the complaint. The information required shall include but not be limited to:

(A) the name, address, and phone number of the individual filing the complaint;

(B) the name, address, and phone number of the person against whom the complaint is being filed;

(C) the date of the preparation of the complaint; and

(D) an outline of the complaint.

(8)Effective date of changes. Any change in a form shall become effective thirty (30) days after adoption by the Board. If the change is declared an emergency, the Board shall specify the shorter effective date.

Okla. Admin. Code § 5:11-3-9

Added as 5:10-3-9 at 25 Ok Reg 751, eff 2-19-08 (emergency); Added at 26 Ok Reg 1797, eff 7-15-09; Amended at 27 Ok Reg 1687, eff 7-1-10; Amended at 28 Ok Reg 1106, eff 7-1-11