Okla. Admin. Code § 450:70-3-3.1

Current through Vol. 41, No. 19, June 17, 2024

Section 450:70-3-3.1 - Transfer of persons served

(a) The OTP shall refer persons served to other resources when the individual has treatment or service needs the facility does not provide.

(1) The OTP shall maintain a directory of currently available local resources.

(2) The transferring program must supply clinical records necessary in response to a written request and a valid consent form within fifteen (15) days of receipt and in compliance with all applicable state and federal law.

(A) The program shall furnish copies of clinical records requested, or a summary or narrative of the records, including records received from a physician or other health care provider involved in the care or treatment of the person served, pursuant to a written consent for release of the information, except if the physician determines that access to the information would be harmful to the physical, mental, or emotional health of the person served, and the program may delete confidential information about another person served or family member of the person served who has not consented to the release.

(B) The information shall be furnished by the program within fifteen (15) days after the date of receipt of the request.

(C) If the program denies the request, in whole or in part, the program shall furnish the person served a written statement, signed and dated, stating the reason for the denial. A copy of the statement denying the request shall be placed in the record of the person served.

(b) The OTP shall have written policy and procedure stating these guidelines when a person served is transferring from one clinic or level of care to another:

(1) The admitting program shall obtain from the person served an authorization for disclosure of confidential information, for the purpose of obtaining accurate and current information concerning the individual's treatment at the former program.

(2) The medical director or program physician at the admitting program shall not allow the person served to attend the clinic less frequently than the most recent schedule allowed at the former program unless:

(A) Copies of the clinical records are obtained to sufficiently document the satisfactory adherence of the person served to all relevant federal and state regulations for the required time in treatment; and

(B) The program physician has completed an evaluation of the person served.

(3) At a minimum, staff from the admitting program shall document in the clinical record and staff from the transferring program must provide the following information before the initial dose of methadone or buprenorphine is administered to a person served who is transferring:

(A) The last date and amount of opioid treatment medication administered or dispensed at the former program;

(B) The length of time in continuous treatment;

(C) The most recent record of clinic attendance;

(D) The name, address, and telephone number of the program contacted;

(E) The date and time of the contact; and

(F) The name of the program employee furnishing the information.

(c) Compliance with 450:70-3-3.1 may be determined by:

(1) A review of policies and procedures,

(2) Treatment records,

(3) Performance improvement guidelines,

(4) Interviews with staff, and

(5) Other facility documentation.

Okla. Admin. Code § 450:70-3-3.1

Added at 30 Ok Reg 1431, eff 7-1-13

Amended by Oklahoma Register, Volume 40, Issue 22, August 1, 2023, eff. 9/15/2023