Okla. Admin. Code § 377:10-7-3.10

Current through Vol. 42, No. 8, January 2, 2025

Section 377:10-7-3.10 - Applicable records

(a)Juvenile's case record. Records maintained by OJA for juveniles in placement include, but are not limited to:

(1) an intake form that includes the juvenile's full name, nickname(s), if any, date of birth, race, gender, place of birth, religion, and names, addresses and telephone numbers of parents and other significant relatives;

(2) history of previous placements and dates;

(3) reason for the present placement;

(4) a description of the circumstances that led to the juvenile's present placement;

(5) a description of the juvenile's relationship with other significant adults and children;

(6) admission assessment that includes the juvenile's current level of functioning and medical history, including:

(A) medications the juvenile is currently taking;

(B) immunizations;

(C) allergies; and

(D) childhood diseases;

(7) current court order(s) documenting legal custody of the juvenile and other applicable court orders;

(8) certified birth verification;

(9) juvenile's medical information, including:

(A) juvenile's medical authorization number, if applicable;

(B) medical examination completed no more than 60 days prior to placement or scheduled within 10 days after placement;

(C) written authorization to provide medical care;

(D) disabilities;

(E) psychosocial information;

(F) name of the juvenile's last doctor, if known; and

(G) documentation of medical services;

(10) history of the juvenile's family of origin;

(11) information regarding the physical health of the juvenile's family, including father, mother, and grandparents;

(12) information regarding the emotional stability of family members;

(13) reports from schools, specialists, and other agencies;

(14) documentation that the juvenile's rights have been explained to the juvenile;

(15) documentation that the grievance policy has been explained to the juvenile;

(16) a service plan per OAC 377:25-9-2 completed within 30 days of placement and signed and dated by the juvenile, staff, foster parents, and parent or guardian;

(17) revision of the service plan every six months;

(18) case notes that have been signed and dated;

(19) a discharge plan that includes anticipated length of placement and future placement;

(20) a discharge summary that includes an assessment of the juvenile's progress in placement, the juvenile's continuing needs and plans, and recommendations for follow-up services, if any; and

(21) documentation of inability to obtain any of the information contained in this subsection and efforts to obtain it.

(b)Foster home record. OJA shall maintain a current record on each foster home. Entries, dated in chronological order and identifying the staff member who recorded the information, include:

(1) certification form and documents verifying certification, per OAC 377:10-7-3;

(2) a complete report of the home study with evaluation and recommendations as required;

(3) records of all juveniles placed in the home with dates, names, ages, and rates of payment for services, if applicable;

(4) records of all juveniles removed from the home with dates, names, ages, and reasons for removal;

(5) financial agreements, if applicable;

(6) signed and dated case notes, visits or contacts, and conferences;

(7) a copy of the placement worksheet on each juvenile;

(8) correspondence;

(9) records of the home study, updated annually, per OAC 377:10-7-3.6(d);

(10) documentation of training; and

(11) written agreements and contracts between the agency and the foster parents.

Okla. Admin. Code § 377:10-7-3.10

Adopted by Oklahoma Register, Volume 31, Issue 24, September 2, 2014, eff. 9/12/2014