Okla. Admin. Code § 375:8-5-2

Current through Vol. 42, No. 4, November 1, 2024

Section 375:8-5-2 - Budget records

(a) Unless specifically provided otherwise by administrative rule, all budgeting records shall be retained in house until placed in permanent storage. Such documents shall be held in permanent storage for perpetuity. Once placed in permanent storage, all such documents stored in house may then be retained or destroyed at the discretion of the Director.

(b) The following records shall be retained in house until placed in permanent storage. Such documents shall be held in permanent storage for perpetuity. Once placed in permanent storage, all such documents stored in house may then be retained or destroyed at the discretion of the Director.

(1) OSBI budget requests submitted to the Office of State Finance for development of Executive budget and materials submitted from various divisions and other working papers used to compile the agency budget.

(2) Copies of OSF Form 55, Capital Outlay Projects; OSF Form 47, Detail of Personnel by Sub-Activity; PSF From 47.1, Detail of Exempted Personnel by Sub-Activity; OSF From 47.2, Detail of Professional Services by Sub-Activity; OSF Form 16, detail of Expenditures by Sub-Activity; OSF Form 22, Summary of Sub-Activities within an Activity; OSF From 17, Detail of Expenditures by Activity; OSF From 21, Summary of Activities within an Agency; OSF From 33, Estimate of Income To Agency Funds; OSF Form 48, Request for Allotment and/or Appropriation Transfer; OSF Form 47, Detail of Personnel by Sub-Activity-Revision; OSF From 47.2, Detail of Professional Services by Sub-Activity-Revision; OSF Form 16, Detail of Expenditures by Sub-Activity- Revision; OSF Form 22, Summary of Sub-Activities within an Activity-Revision; OSF From 21, Summary of Activities Within an Agency-Revision; OSF Form 33, Estimate of Income to Agency Funds-Revision budget requests and materials submitted from various divisions and working papers used to compile OSBI budget work program.

(3) Copies of OSF Form 24A requesting that revolving and appropriated funds be posted to agency accounts.

(4) Copies of OSF Form 48 requesting that appropriate funds be transferred to different line items.

(5) Copies of letters submitted to the Office of State Finance requesting the establishment of treasury fund accounts.

Okla. Admin. Code § 375:8-5-2

Added at 17 Ok Reg 2527, eff 6-26-00