Okla. Admin. Code § 310:605-7-4

Current through Vol. 42, No. 7, December 16, 2024

Section 310:605-7-4 - Development of written policies and procedures

Written policies and procedures shall be developed by the center which include the following:

(1)Enrollment criteria.

(A) Each center shall have enrollment policies.

(B) The written enrollment policies shall contain specific admission criteria to define the participants who can be served by the center.

(C) The center's enrollment policies shall prohibit enrollment of persons whose needs exceed the capability of the center's program, and persons excluded by the Adult Day Care Center Act.

(2)Hours and days of operation. The center shall establish polices and procedures covering the hours and days of operation.

(3)Rates and payments. The center shall establish policies and procedures governing rates and payments which include the following:

(A) Charges for basic services.

(B) Services that may be obtained on a fee basis, but are not included in the basic services.

(C) Public disclosure of the above.

(4)Types of services provided. The center shall have written policies and procedures which contain the range of services provided by the center, including specialized services, i.e., speech therapy, physical therapy, counseling, transportation, etc., and other services that may be arranged through the center with other resources within the community.

(5)Medication storage and administration. The center shall have written policies and procedures governing the storage, maintenance, and administration of medications as stated in section 310:605-13-2(2).

(6)Admission and discharge.

(A)Admission. The center's policies and procedures for admission and discharge of participants shall include, but not be limited to the following:

(i) An application for enrollment to be completed prior to or upon admission to the center.

(ii) The requirement for a current medical report and medical assessment by the participant's physician to be obtained within 5 working days of admission.

(B)Discharges. The written policies and procedures regarding discharge from the center shall include but not be limited to the following:

(i) Provision for emergency discharge of participant to other health care facilities or to caregiver when the health or safety of the participant or other participants is endangered.

(ii) Notice requirements and causes for involuntary termination of services to a participant.

(iii) Discharge planning in accordance with all requirements at 310:605-9-2.

(7)Personnel policies and practices. The center shall have written policies and procedures pertaining to personnel practices.

(8)Personnel records system. A personnel record shall be established for each employee and each volunteer counted in the staffing ratio.

(9)General record system. Each center shall establish a general record system.

(A) Records of any incident or accident involving a participant shall be kept and maintained.

(B) Participant records for social services and medical information shall be maintained.

(C) All records may be kept and maintained electronically in a computer system and in a central storage location, accessible on site. A backup of the computer system shall be maintained.

(D) The employee and participant records shall be retained for not less than five years after the participant's discharge or employee's termination.

(10)Emergency services.

(A) Each center shall have written policies for handling emergencies involving participants or staff.

(B) The policies and procedures shall provide instruction on obtaining outside emergency services.

(C) The policies and procedures shall be designed to insure that the family member, caregiver, or responsible party designated in the participant's record is notified when an emergency occurs.

Okla. Admin. Code § 310:605-7-4

Added at 8 Ok Reg 2983, eff 5-28-91 (emergency); Added at 9 Ok Reg 1989, eff 6-11-92; Amended at 20 Ok Reg 1182, eff 5-27-03