Okla. Admin. Code § 260:95-3-8

Current through Vol. 42, No. 4, November 1, 2024

Section 260:95-3-8 - Sale or lease, and redevelopment of property through Requests for Proposals

(a) The Director of Real Estate and Leasing Services may invite the presentation of written proposals for purchase or lease, and redevelopment, of a surplus property provided it meets one or more of the following criteria:

(1) The property is listed on the National Register of Historic Places;

(2) The property is designated by the Oklahoma Historical Society as a property of historical interest or significance;

(3) The property is located within the Oklahoma State Capitol Complex; or

(4) The property is located within a campus owned by the State of Oklahoma.

(b) The Request for Proposals and Evaluation tools shall be created by a development committee with members from the owning agency and Real Estate and Leasing Services. Other Office of Management and Enterprise Services staff or other people having suitable expertise may serve on the development team at the invitation of the Director of Real Estate and Leasing Services. If the property is an historic property, a designee of the Oklahoma Historical Society shall serve on the development team.

(c) Real Estate and Leasing Services will advertise the Request for Proposals. Methods of advertising may include:

(1) Posting signs and banners;

(2) Conducting public viewings of the property;

(3) Publishing electronic notices or advertisements;

(4) Press releases;

(5) Social media;

(6) Listing the property on the Real Estate and Leasing Services web page;

(7) Listing the property on real estate industry listings;

(8) Listing the property on public listings, and

(9) Other methods of advertising as appropriate.

(d) The following procedure shall be followed for submission and acceptance of Proposals.

(1) Proposals shall be submitted in a sealed envelope bearing the words 'Sealed Proposal" and the notice number.

(2) Proposals will be stamped in by Real Estate and Leasing Services with a date and time stamp.

(3) Proposals may be modified or withdrawn until close of business on the closing date.

(4) Proposals must be received by Real Estate and Leasing Services by close of business on the closing date to be considered.

(5) Proposals may be modified or withdrawn until close of business on the closing date.

(6) Any changes to the solicitation or answers to any questions will be emailed to all parties on the interested party list and posted on the Real Estate and Leasing Services website.

(7) There will be no public opening of Requests for Proposals.

(8) The Director of Real Estate and Leasing Services may waive minor flaws in the proposal documents.

(e) All information contained in the proposals is subject to the Open Records Act; however, release of information in the proposals shall be delayed until an award of contract is made by Real Estate and Leasing Services.

(f) Agencies shall not release information in the proposals to governing boards or commissions until an award of contract is made by Real Estate and Leasing Services.

(g) The evaluation team shall consist of members from the owning agency, the Office of Management and Enterprise Services, a member of the Long-Range Capital Planning Commission or designee, and other members with suitable expertise for the specific property, as determined by the Director of Real Estate and Leasing Services. If the property is a historic property, a designee of the Oklahoma Historical Society shall serve on the evaluation team.

(1) Names of members of the evaluation team may be kept confidential until an award of contract is made by Real Estate and Leasing Services.

(2) Members of the evaluation team shall not publicly discuss or release information from the proposals or evaluation process until an award of contract is made by Real Estate and Leasing Services.

(h) Proposals shall be evaluated principally on:

(1) The proposal's economic benefits, cultural benefits, job creation potential, advancement of long-term capital asset plan or other benefits to the State of Oklahoma and the general public;

(2) The qualifications and experience of the redevel-oper;

(3) The financial ability of the redeveloper to complete the redevelopment in a timely fashion; and

(4) When applicable, the fidelity of the proposed renovation or redevelopment with the historic significance of the property.

(i) The Office of Management and Enterprise Services may enter into negotiations with one or more respondents and may enter into contracts with the respondent or respondents selected by the committee.

(j) The Office of Management and Enterprise Services may reject any and all proposals.

Okla. Admin. Code § 260:95-3-8

Adopted by Oklahoma Register, Volume 35, Issue 24, September 4, 2018, eff. 9/14/2018