Okla. Admin. Code § 260:65-21-6

Current through Vol. 42, No. 4, November 1, 2024

Section 260:65-21-6 - Scheduling and performing interviews

(a) All members of the interview committee shall participate in all interviews of each firm.

(b) For construction management, an evaluation criteria list shall be developed to ensure that all interviews are conducted identically. The interview committee shall use the criteria listed in 260:65-21-7.

(c) Each firm shall be notified by letter of the selection for interview. The letter shall contain:

(1) Date, time and place of interview. Interviews should be scheduled individually for each firm.

(2) Period of time permitted for the interview. Indicate how much time the firm shall be permitted for the presentation and how much time shall be reserved for questions by the committee.

(3) A copy of the interview evaluation criteria.

(4) The letter should contain any other information which would help the committee to obtain information needed for them to properly evaluate the firm.

(5) Oklahoma Statutes prohibit the requesting of any information on fees. Any firm who discloses its fee, or any indication thereof, shall be removed from the request list or short list and receive no further consideration for the project. Construction management firms must be selected on the basis of qualifications and not on a bid basis. Design-build firms must be selected on the basis of qualifications and technical response and not on a bid basis.

(d) Interviews must be conducted privately with each firm.

(e) At the conclusion of all construction management interviews, the committee shall rate each firm in a manner so as to recommend to the state agency the relative ranking of each firm. All criteria and procedures used by the committee shall be documented for the record. The recommendations are forwarded to the state agency for the final selection.

(f) At the conclusion of all design-build interviews, the firms continue with the RFP phase.

Okla. Admin. Code § 260:65-21-6

Adopted by Oklahoma Register, Volume 31, Issue 24, September 2, 2014, eff. 9/12/2014

Amended by Oklahoma Register, Volume 40, Issue 24, September 1, 2023, eff. 9/11/2023