Okla. Admin. Code § 260:135-5-196

Current through Vol. 42, No. 4, November 1, 2024

Section 260:135-5-196 - School licenses and instructor permits

In general. A school license shall be required for any school that offers any form of instruction, whether it is entry-level truck driver training to students who do not possess a valid commercial driver license or any form of refresher training. An instructor permit shall be required for instructors who teach truck driver training.

(1)Schools - original application. Applications must be submitted at least ninety (90) days in advance of opening a school to allow Service Oklahoma to conduct a pre-audit and ensure suitable location.

(A) All applications for an original school license shall be made on a form provided by Service Oklahoma. The term of each original school license shall be for a period of one (1) year.

(B) Each application for an original school license shall be accompanied by:

(i) a fee of Twenty-five Dollars ($25.00), which shall be paid to Service Oklahoma in the form of a money order, cashier's check, or business check. No other forms of payment will be accepted.

(ii) a schedule of fees and charges,

(iii) a certificate of insurance from a company licensed to conduct business in this State certifying proper commercial insurance coverage to include the vehicle inventory,

(iv) the make, model and vehicle identification number of each commercial motor vehicle used for training purposes, if truck and/or trailer are leased, a copy of the lease agreement and

(v) a sample copy of each type of contract or agreement which the school may enter into with students

(C) No license fee shall be refunded in the event the license is rejected, suspended, or revoked by Service Oklahoma.

(D) All applications shall be approved by Service Oklahoma before a school shall be permitted to open for business.

(E) Every operator of a school shall be required to have an instructor permit.

(F) Application for a school license may be obtained:

(i) upon request by mail from Service Oklahoma, P.O. Box 11415, Oklahoma City, Oklahoma 73136-0415, or

(ii) on the Service Oklahoma website at service.ok.gov, or

(iii) contacting the CDL Coordinator by phone at 405-425- 2300.

(G) All schools shall meet the requirements of OAC 260:135-5-206.

(H) The individual school may apply no more than two (2) times each calendar year.

(2)Schools - renewal application.

(A) All applications for a renewal school license shall be made on a form provided by Service Oklahoma. The term of each renewal school license shall be for a period of one (1) year.

(B) Each application for a renewal school license shall be accompanied by:

(i) a fee of Twenty-five Dollars ($25.00), which shall be paid to Service Oklahoma in the form of a money order, cashier's check, or business check, no other forms of payment will be accepted.

(ii) a schedule of fees and charges, if any changes have been made since the last license issuance,

(iii) a certificate of insurance from a company licensed to conduct business in this State certifying proper commercial insurance coverage (must include appendix of listed vehicles insured for training) to include the vehicle inventory,

(iv) the make, model and vehicle identification number of each commercial motor vehicle used for training purposes, and

(v) a sample copy of each type of contract or agreement which the school may enter into with students.

(C) All application forms for renewal school licenses shall be mailed by Service Oklahoma to each school no later than October 1 every year. Each school desiring to renew shall submit an application to Service Oklahoma no later than November 15 of each year. If application for renewal is not received by the required date and Service Oklahoma is unable to process and approve the application by December 31, the commercial school shall cease operation on January 1 of the following year and shall not resume operation until the application for renewal is processed and approved by Service Oklahoma.

(3)Instructors - original applications.

(A) All applications for an original instructor permit shall be made on a form provided by Service Oklahoma. The term of an original instructor permit shall be for a period of no more than one (1) year. An instructor shall make application for each school location where he or she will be instructing. An instructor permit for a particular school shall become invalid upon termination of employment with that school. If an instructor accepts employment with another school or schools, an instructor permit shall not be transferable, and the instructor shall apply for an original license for each school where he or she is employed.

(B) Each application for an original instructor permit shall be accompanied by:

(i) documentation required by OAC 260:135-5-197, and

(ii) a fee of Five Dollars ($5.00), which shall be paid to Service Oklahoma in the form of a money order, cashier's check, or business check. No other forms of payment will be accepted.

(iii) the requirement to meet at Service Oklahoma with the CDL Coordinator and/or his or her designee to discuss the program requirements and expectations.

(C) Upon initial review of a completed application to Service Oklahoma will provide the applicant with instructions to obtain a current electronic national criminal history record check in accordance with the Oklahoma statutes.

(D) A current electronic national criminal history record check, for a commercial school driver education instructor license, is required:

(i) When an applicant has any break in licensing and the result of the previous electronic national criminal history record check on file with Service Oklahoma for the commercial school employee is more than one (1) year old;

(ii) If the applicant changes employment to a commercial school with a different owner and it has been more than one (1) year since the last electronic national criminal history record check was completed; or

(iii) If an electronic national criminal history record check was not previously required for the commercial school employee.

(E) An application to be certified a CDL Instructor may be submitted no more than two (2) times per calendar year.

(4)Instructors - renewal applications.

(A) All applications for a renewal instructor permit shall be made on a form provided by Service Oklahoma. The term of each renewal instructor permit shall be for a period of one (1) year. An instructor shall make application for each school location where he or she will be instructing. An instructor permit for a particular school shall become invalid upon termination of employment with that school. If an instructor accepts employment with another school or schools, an instructor permit shall not be transferable, and the instructor shall apply for an original license for each school where he or she is a new employee.

(B) Each application for a renewal instructor permit shall be accompanied by:

(i) documentation required by OAC 260:135-5-197, and

(ii) a fee of Five Dollars ($5.00), which shall be paid to Service Oklahoma in the form of a money order, cashier's check, or business check. No other forms of payment will be accepted.

(C) Any instructor who allows his or her instructor permit to lapse or expire without renewal shall reapply as if for an original instructor permit.

Okla. Admin. Code § 260:135-5-196

Transferred from 595:11-7-3 by HB 3419 (2022), eff. 5/19/2022

Amended by Oklahoma Register, Volume 40, Issue 24, September 1, 2023, eff. 9/11/2023