Okla. Admin. Code § 260:130-21-30

Current through Vol. 42, No. 4, November 1, 2024

Section 260:130-21-30 - Employee performance management system

(a) Human Capital Management shall make available one standard performance management system that will be used by all agencies to complete employee performance evaluations. The purpose of this employee performance management system is to evaluate the performance of each employee in the executive branch of state government.

(b) The employee performance management system shall provide for the following:

(1) An objective evaluation by the immediate supervisor of the performance of the employee within the assigned duties of the job. The evaluation shall contain the date of review and employee identification number;

(2) A mid-term interview with the immediate supervisor for the purpose of discussing the progress of the employee in meeting the performance criteria upon which the employee will be evaluated;

(3) A final interview with the employee by the immediate supervisor who shall provide the employee with a copy of the performance evaluation; and

(4) The opportunity for the employee to submit written comments regarding the performance evaluation.

(c) The immediate supervisor shall hold a meeting with the employee at least three times during a 12-month evaluation period.

(1) One meeting shall take place at the beginning of the evaluation period in order to communicate the criteria upon which the employee will be evaluated. A copy shall be provided to the employee.

(2) One meeting shall take place during the rating period for the purpose of discussing the progress of the employee in meeting the criteria upon which the employee will be evaluated.

(3) One meeting shall take place at the end of the review period to provide the final evaluation. A copy of the evaluation shall be provided to the employee, and the employee shall have the opportunity to provide written comments.

(d) The agency may use the performance evaluations of current or former state employees in decisions regarding promotions, appointments, demotions, performance pay increases, and discharges.

(e) The agency shall retain a copy of the performance evaluation for each employee of the agency. A copy of the performance evaluation shall be retained in the employee's personnel file.

Okla. Admin. Code § 260:130-21-30

Adopted by Oklahoma Register, Volume 39, Issue 24, September 1, 2022, eff. 9/11/2022